Executive Assistant to Head of School

Job Description:

• Faculty of Science / School of Veterinary Science
• Full-time permanent position
• Base salary will be in the range $83,776.44 - $93,121.41 + 17% Superannuation (HEW Level 5)
• Based at Gatton Campus

About This Opportunity

Be part of a supportive and high-performing team at UQ Gatton, where your role is essential in supporting the Head of School and Executive team. In this position, you will provide dedicated executive and administrative support, ensuring the smooth day-to-day operations of the School while contributing to a range of important initiatives.

If you enjoy variety, are highly organised, and take pride in keeping things running efficiently behind the scenes, this role offers a meaningful opportunity to make an impact.

Key responsibilities will include:

• Executive Support & Coordination: Provide high-level, confidential administrative support to the Head of School and leadership team, managing diaries, meetings, correspondence, and priorities.
• Operations & Administration: Ensure the smooth day-to-day running of the School office, including reporting, travel coordination, financial administration, and Workday processing.
• Stakeholder Engagement & Communication: Act as a key point of contact, maintaining effective communication and building strong working relationships with internal and external stakeholders.
• Projects & Events: Support School initiatives through project coordination, committee administration, HR processes, and event delivery.

About UQ’s Gatton Campus

Established over 125 years ago, UQ’s Gatton Campus has a long history – from starting out as a dedicated agricultural institution, to being a field hospital during WWII, and to joining the UQ community in 1990.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join an organisation where excellence is at the core of our culture, contributions are valued, and a range of benefits and rewards are available, such as:

• Free parking and intercampus bus
• On campus childcare, medical clinic, and post office
• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• 25% discount on eligible UQ Vets services
• Access to our $4.1 million UQ Sports facility
• Volunteer in our community garden

About You

• Relevant qualifications and demonstrated experience in administrative, executive support, or secretarial roles; or an equivalent combination of education, training, and experience (at least 2 years)
• Excellent interpersonal and written communication skills, with the ability to build relationships and communicate effectively with a wide range of stakeholders.
• Highly developed organisational skills, including the ability to prioritise competing demands, manage workload independently, and meet deadlines with strong attention to detail.
• Proven ability to exercise initiative, sound judgement, and maintain a high level of discretion and confidentiality.
• Strong stakeholder engagement skills, including the ability to manage relationships, negotiate, and handle sensitive matters professionally.
• Demonstrated commitment to upholding University values, with a professional approach characterised by integrity, respect, and collaboration.

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia and criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Mrs Clare Schonfeld at svsschoolmanager@uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Sunday April 26th 2026 at 11.00pm AEST (R-63110). Please note that interviews have been tentatively scheduled for the week commencing May 4th 2026.

Posted: 09/04/2026