"Executive Assistant"

Full time, Continuing Appointment

Reference number: 167870347

About the position

As Australia’s first private, not-for-profit university, Bond University based in Robina on the Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.

• Challenging and rewarding role delivering high quality executive administration and support.
• Opportunity to engage & work in partnership with key stakeholders across the university.
• Be part of the bond community, excellent location, and benefits package.

Join Australia’s top university for teaching* and enjoy staff benefits including: 

• Free staff car parking
• 36.75 hour standard work week
• Up to 18/26 weeks of parental leave#
• Salary packaging options for FBT and Non-FBT items#
• 17.5% of base salary leave loading
• Staff wellbeing program
• Free & Confidential Employee Assistance Program available for all staff
• Study assistance for staff and dependents#
• Corporate health and finance discounts
• Onsite Medical Centre and Counselling Services
• Onsite Sports Centre including gym, fitness classes and pool#

We are seeking an experienced full-time Executive Assistant to join the administrative team supporting the Office of the Provost. This is a varied and fast-paced role suited to a highly organised professional who enjoys working at the centre of a busy executive office.

In this role, you will provide high-level executive and administrative support to the Provost, including proactive diary management, complex travel arrangements and secretariat support. You will play a key role in drafting reports and communications, conducting background research, collating accurate information, and ensuring priorities are managed seamlessly.

You will also contribute to the planning and delivery of events and functions, and provide administrative support across finance and HR activities within the Office. Working closely with the Office Coordinator, you will help ensure the smooth day-to-day operations of the Provost’s office through a collaborative and solutions-focused approach.

As the first point of contact for internal and external stakeholders, you will represent the Office with professionalism, discretion and confidence. Your strong client service skills, attention to detail and ability to manage competing priorities will be essential to your success in this role.

About the person

To succeed in this role, you will have:

• Relevant qualifications or equivalent experience in business administration or a related field.
• Proven ability to provide high-level executive support, including diary and travel management.
• Strong written and verbal communication skills, with experience drafting reports and correspondence.
• Excellent organisational skills and ability to manage competing priorities, events and high-level meetings with precision.
• High level of discretion and judgment when handling sensitive information.
• Highly proficient in Microsoft Office, electronic diaries, and online systems.

Experience in a university or complex organisation, event coordination, and familiarity with HR and finance processes are desirable. 

Above all, you’re calm, capable and dependable—someone others rely on to get things done, done well, and done professionally.

Salary details

The salary for the position commences at $83,210.75 per annum, plus 12% superannuation. 

Additional information

Position-related enquiries can be directed to Leanne Stewart, Office Coordinator, Office of the Provost on lstewart@bond.edu.au

Application and submission details

For further details regarding this appointment, please reference the Position Description and Selection Criteria

Click Apply Now and Create New Account to get started. You can:

• Upload your Resume – your account will be created automatically, or
• Manually enter your details to set up your account.

Please ensure your application includes:

• A current resume
• A cover letter addressing the Selection Criteria outlined in the Position Description above

For current Bond University staff, apply directly via People Connect, log in with staff credentials, from the Home dashboard select Careers, select the role and apply.

If you require any assistance with your application submission, please visit Applying for jobs at Bond.

Applications close: 11:59pm, Sunday 1 February 2026

Applicants must have current work rights in Australia at the time of application. This status will be verified as part of the recruitment process.

Please note, the successful applicant will be required to produce a certified copy of their highest qualification received prior to commencement of duty.

Conditions of employment are offered under a Bond Workplace Agreement (BWA).

Bond University is an equal opportunity employer, and we encourage our students and staff to respect individuality, inclusiveness and diversity. In line with Bond University’s values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University. 

Please advise the Talent Acquisition Team if you require any reasonable accommodations to assist you at anytime during the recruitment process. 

For more information, visit Supporting diversity at Bond | Bond University | Gold Coast, Queensland, Australia

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*Australian Financial Review’s Best Universities Ranking 2024