"Executive Associate to the Chief Government Relations Officer (Phoenix)"

Position Highlights

The Administrative Support Professional III serves as a senior administrative partner providing high level, strategic support to the Chief Government Relations Officer. A successful candidate will manage complex administrative operations, coordinate executive priorities, and serves as a trusted liaison between leadership and staff as well as external community members. The position exercises independent judgment, handles sensitive and confidential matters, and contributes to operational efficiency and institutional objectives.

Occasional driving of university golf carts and vehicles may be required.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

Executive and Strategic Administrative Support:

• Provide comprehensive administrative support to SVPs or equivalent leadership, including complex calendar management, coordination of executive priorities, preparation of briefing materials, and proactive management of deadlines.
• Anticipate leadership needs, resolve scheduling conflicts, and ensure efficient daily operations within the unit.
• Additional duties as assigned.

Executive Communications and Liaison Functions:

• Serve as a primary point of contact between executive leadership and internal and external stakeholders.
• Draft, edit, and coordinate executive correspondence, reports, presentations, and other communications.
• Exercise discretion and professionalism in handling confidential and sensitive information, representing the unit with sound judgment.

Operational Coordination and Process Improvement:

• Oversee and coordinate administrative processes that support the unit's operations.
• Interpret and apply university policies and procedures, recommending and implementing process improvements to enhance efficiency, service quality, and compliance.
• Coordinate special projects and strategic initiatives with cross-functional partners.

Data, Budget, and Resource Support:

• Gather, analyze, and maintain operational, project, or budgetary data in support of executive decision-making.
• Prepare summaries, reports, and recommendations for leadership review.
• Monitor expenditures, reconcile accounts as needed, and flag issues or irregularities in accordance with university policy.

Team and Administrative Oversight:

• Provide functional guidance and oversight to administrative staff or student employees as applicable.
• Assign work, monitor progress, support onboarding and training, and contribute to a collaborative administrative environment within the unit.

Knowledge, Skills, and Abilities (KSAs):

• Extensive knowledge of administrative principles, practices, and procedures within a complex organization.
• Ability to manage multiple competing priorities, anticipate needs, and exercise sound independent judgment.
• Strong written and verbal communication skills, including experience drafting and editing executive-level correspondence, reports, and presentations.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Proficiency in analyzing data, preparing summaries, and supporting executive decision-making.
• Ability to work independently while effectively collaborating with executive leadership, colleagues, and stakeholders across the institution.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• 5 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience with Microsoft Office suite (including Word, Excel, PowerPoint, and Outlook), scheduling systems, and web-based research.
• Experience with both Windows and Mac operating systems.
• Experience with systems and policies and procedures in higher education organizations.
• Experience with and knowledge of PeopleSoft.
• Experience in planning and coordinating activities and programs.

Compensation & Benefits

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Rate of Pay: $31.59 - $41.06

Compensation Type: hourly rate

Grade: 9

Career Stream and Level: PC3

Job Family: Administrative Support

Job Function: Organizational Administration

Benefits Eligible: Yes - Full Benefits

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates: Steve Voeller | sjvoeller@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

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