"EXECUTIVE RECRUITMENT ANALYST - REMOTE"

EXECUTIVE RECRUITMENT ANALYST - REMOTE

Location: Oakland
Job ID: 84137

Job Posting

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

Department Overview
The Systemwide People Strategy, Talent, and Culture department provides people-centered leadership and expertise to advance the University of California's mission of teaching, research, and public service. Serving as a trusted partner to systemwide and location-based leaders, the department designs and delivers frameworks, policies, and initiatives that prioritize an inclusive employee experience while supporting organizational effectiveness. Its work spans developing and interpreting systemwide HR policies, leading culture and inclusion strategies for staff, and providing workforce planning, talent development, and organizational readiness strategies to align staff capabilities with long-term university goals. Within the People Strategy, Talent, and Culture department, the Executive Search and Recruitment unit manages recruitment for senior leadership roles for the Office of the President, ensuring high standards and supporting the cultivation of diverse leadership pipelines. Additionally, the team provides advisory support, consultation, and implementation of executive search and recruitment initiatives and programs across the UC system, ensuring best practices are applied consistently, professional standards are upheld, and all processes comply fully with applicable laws and UC policies.

Position Summary
The Executive Recruitment Analyst provides comprehensive support to the Systemwide Executive Search and Recruitment team and serves as the primary point of coordination for a broad range of administrative, logistical, and operational functions that underpin executive search activities and related systemwide initiatives. This position reports to the Senior Director, Systemwide Executive Search and Recruitment and ensures that executive recruitment processes are executed efficiently, consistently, and in full compliance with University policies, procedures, and regulatory requirements. The Executive Recruitment Analyst will work in an agile and flexible way playing a critical role coordinating workflows, managing complex scheduling and documentation, supporting search timelines, and facilitating communication among internal stakeholders and external partners. Through the delivery of high-quality operational support, the role enables the Executive Search and Recruitment team to advance strategic hiring priorities and successfully execute systemwide executive recruitment efforts. This position is eligible for a remote work arrangement within the state of California. The selected candidate must reside within the state of California or be willing to relocate.

Key Responsibilities

• 20% Complex meeting coordination involving the President's Executive Office, Regents Office, and senior campus and system leaders, as well as planning and execution of in-person and virtual search-related events, including logistics, venue preparation, technology setup, meal planning, and on-site facilitation of attendees.
• 20% Preparation of confidential search materials such as agendas, memos, reports, briefings, presentations, and executive summaries.
• 20% Provide support for advancement of several high-priority, time sensitive initiatives that directly support the executive recruitment function, including management of systemwide agreements with suppliers, ensuring compliance with reporting requirements, and maintaining team websites, tools, and resources.
• 15% Act as a primary administrative liaison to senior level executives and their teams, handling sensitive matters with professionalism, discretion, and confidentiality.
• 15% Support financial operations, including procurement, invoicing, and expense management processing, managing accounts receivable aging report and addressing any outstanding payments with UC's Business Resource Center and suppliers.
• 10% Ensure search related documentation and records are maintained in accordance with UC policies and guidelines.

Experience

Required Qualifications

• Minimum five years of relevant experience in Executive Recruitment, Human Resources or Talent Acquisition setting in a project management, analysis, and/or executive support function.

Preferred Qualifications

• Experience working in higher education.

Skills and Abilities

Required Qualifications

• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.
• Sound analytical / problem-solving skills.
• Willingness and drive to manage a demanding workload, balance multiple tasks and priorities, and meet project goals in a timely manner.
• Extremely organized, strong project planning skills, exemplary attention to detail, and a focus on achieving high quality results.
• Flexible and able to prioritize and move quickly from one project to another.
• Ability to use discretion, demonstrate sound judgment, and maintain confidentiality.

Education

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training

Travel Requirements
5% Travel as needed within California to attend search related events and meetings

Job Title
Project Policy Analyst 3

Job Code
005257

Salary Grade
Grade 21

Payscale:
$88,000.00 - $105,000.00

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

This position is eligible for a remote work arrangement within the state of California. The selected candidate must reside within the state of California or be willing to relocate.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is February 18, 2026. The position will be open until filled.