Faculty Affairs Administrator 1

The Department of Dermatology is seeking a Faculty Affairs Administrator 1 (FAA1). Reporting to the Faculty Affairs Manager, this position primarily supports the Associate Chair for Faculty Affairs and the Faculty Affairs Manager by coordinating faculty affairs transactions and processes and serving as a departmental resource on academic affairs policies and procedures.

This is a hybrid position requiring an on-site presence, with the option to telecommute on other days based on operational needs. The candidate must be able to work independently in their assigned tasks. They must be able to manage themselves in a highly variable and fast-paced environment, exhibit experience with supporting and maintaining consistent processes and communications, and treat everyone with the utmost respect.

The Department of Dermatology at Stanford University School of Medicine is a premier department committed to delivering exceptional patient care, advancing the discovery and development of innovative treatments for dermatologic diseases, and training the next generation of Dermatologists. By joining our department, you will collaborate with world-renowned dermatologists and a talented administrative team, directly contributing to our missions.

Duties include:

• Gather information for search initiations, search waivers, reappointments, and promotions. Collect applications, and provide administrative support to search and review committees; provide advice on process requirements.
• Post job announcements, and distribute other outreach materials to attract candidates. Maintain records documenting search, recruitment, and appointment/promotion processes.
• Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.
• Gather all components of the appointment/promotion form, and organize in compliance with guidelines. Assemble and draft materials for the appointment and promotion files.
• Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication.
• Assist in coordination of visa process, as needed. Work with Bechtel and legal to advise on application of immigration policies and practices.
• Assist in ensuring compliance with faculty diversity related policies as led by the Office of Faculty Development, Diversity, and Engagement.

* - Other duties may also be assigned

EDUCATION & EXPERIENCE (REQUIRED):

Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Elevated level of attention to detail and accuracy.
• Ability to track, monitor and adhere to deadlines.
• Ability to learn university systems.
• Experience working with databases and Microsoft Office suite.
• Effective communication skills.
• Demonstrated ability to act with tact and maintain confidentiality.
• Experience with complex schedules and planning.
• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

PHYSICAL REQUIREMENTS*:

• Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
• Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
• Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS: Occasional extended hours.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $36.32 to $39.37 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Additional Information

• Schedule: Full-time
• Job Code: 4159
• Employee Status: Regular
• Grade: F
• Requisition ID: 108493
• Work Arrangement: Hybrid Eligible