"Faculty Support Specialist"

Company: University of Oklahoma

Job Location:

Category: Faculty Affairs

Type: Full-Time

Job Number: 260518

Organization: Professional & Cont Studies

Job Location: Oklahoma-Norman-Norman Campus

Schedule:

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm with some weekends and evenings for college events.

Work Type: Onsite

Salary Range: Targeted Salary: $15.86 hourly, based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

The College of Professional and Continuing Studies is seeking a Faculty Support Specialist to join our team. Under direct supervision, this position will provide administrative support to existing staff in the areas of faculty onboarding, adjunct faculty support, and course scheduling.

Daily responsibilities will include:

• Serve as a contact person for full-time and adjunct faculty members, providing information regarding training, hiring, and onboarding processes, including availability of resources and training materials.
• Receive calls, take messages, route visitors to appropriate staff.
• Maintain confidential office files and records, including gathering CVs and transcripts from incoming faculty prospects.
• Maintain and update faculty MIS database.
• Assist senior staff with PACS course scheduling and faculty training.
• Prepare reports of faculty course rotation, inload/overload, and send contracts and correspondence to faculty.
• Administrative entry-level office duties including, but not limited to, making copies, opening and routing mail, running errands, monitoring supplies, and scheduling appointments.

Job Requirements

Required Education and Experience: High School diploma or GED, AND:

• 12 months office, clerical or administrative support experience.

Skills:

• Working knowledge of office procedures.
• General office and customer service skills.
• Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented for accuracy of data and information.
• Ability to multitask, be organized, and self-motivated.
• Ability to work in stressful situations.
• Ability to communicate verbally and in writing.

Working Conditions:

Physical:

• Sit for prolonged periods.
• Communicate effectively and listens.
• Engage in repetitive motion.
• Use of computer and telephone.
• Stand, stoop, bend, and reach.

Environmental:

• Standard office environment with occasional exposure to pressure caused by deadlines and busy periods.

Departmental Preferences:

• Bachelor's degree
• Previous experience working in higher education with faculty.

Supervision: No supervisory duties.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Mar 17, 2026

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