About the Job
Job duties:
Department Budget Oversight and Management (35%)
- Manages annual departmental budget planning for purposes of fiscal year budgeting and annual department reporting.
Department Policy and Analysis (35%)
- Identify and implement process improvements related to sponsored and non-sponsored accounting, faculty reporting, and annual departmental financial commitments.
- Develop tracking systems, methodologies, and consistent schedules for processing regular departmental financial commitments (e.g. salary return, Chair/Professorship discretionary payments, faculty salary support from endowment accounts, advising payments, instructional equipment allocations, and UMF transfers)
- Periodically review departmental financial policies and edit/revise as necessary based on financial analysis within the department and across CSE departments. Specific policies and related funds include External Sales, Fixed Price, and Conference Revenue.
- Update and refine faculty sponsored and non-sponsored reports, distributed three times per year; manage communication with faculty about reports.
- Develops and prepares customized departmental reports at the request of the department head and administrator utilizing UM Analytics.
- In consultation with administrator and CEGE development officer, develops and prepares standardized reports for foundation funds to be distributed annually to donors.
- Develop reports and analyses for department head and administrator on departmental sponsored project reporting including, but not limited to, proposal success rates, ICR trends, and expenditure trends across sponsors. May suggest action items based on analyses.
- Develop a credit hour report and analysis – undergraduate and graduate – for department head and administrator to aid in recruitment and curriculum decisions. May suggest action items based on analysis.
- Develop space utilization report analysis to aid department head and administrator in making space assignment decision. May suggest action items based on analysis.
Account Management – Sponsored & Non-sponsored (25%)
- Responsible for a portfolio of faculty members’ sponsored and non-sponsored accounts. This includes pre-award, accounting, reconciliations, auditing, and approving or denying expenditures based on existing administrative requirements.
- Regularly meet with faculty to review status of accounts and develop individualized financial plans, including providing financial management and oversight to faculty accounts.
- Work with SFR (Sponsored Financial Reporting) to prepare and analyze detailed reports provided to sponsors for accuracy.
- Work with SPA (Sponsored Projects Administration) to ensure sponsored requirements are met and ensure grants are closed out properly.
Other duties as assigned (5%)
Qualifications
Required Qualifications:
- BA/BS in accounting or related field and 6 years of relevant work experience
- Experience with financial planning or budget management.
- Demonstrated proficiency with Microsoft word and excel.
Preferred Qualifications:
- Familiarity with University systems such as PeopleSoft, EFS, UM Reports, ECRT and EGMS.
- Demonstrated ability to proactively identify and resolve complex problems.
- Demonstrated ability to organize and direct multiple projects and interrelated financial activities with major operational or funding impact.
- Demonstrated ability to anticipate business needs of the department, develop and analyze alternatives, and make recommendations to faculty and unit leaders regarding budgets and sponsored projects.
- Strong customer service skills.
- Demonstrated ability to meet deadlines in a fast-paced environment.
- Must have the skills and ability to work toward becoming a Certified Approver within one year of employment.
- Familiarity with University and sponsor accounting (Federal and non-Federal) regulations.
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