"Finance Assistant - Income Office"

Finance Division

We are seeking a Finance Assistant to work in an interesting and varied role in the Income Office of the Finance Division here at the University of Oxford.

Location: Great Clarendon Street, Oxford with 50% of time spent in the office

Salary: £28,437 - £32,108 per annum

Contract: Full Time, Permanent

About Us

Spanning the historic streets of the “city of dreaming spires,” the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

Integral to the University, the Finance Division aims to enable world-class research and education by collaborating on sound financial strategy to provide long-term resources, underpinned by excellent operational and professional services. For more information please visit: https://finance.admin.ox.ac.uk/

What We Offer

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

The Income Office manages over £2.5bn of University income annually and supports departments with cash handling, banking, card schemes and income allocation. This role works within a small team to deliver accurate, customer-focused financial administration.

Key responsibilities include managing departmental cash and cheque banking, cash floats and cash advances; liaising with secure cash carriers; and ensuring reconciliations are completed in line with University policies. The post holder will administer the University’s Barclaycard and Pre-paid card schemes, including processing applications, monitoring usage, resolving queries and checking reconciliations.

You will also support accurate income allocation within the Oracle finance system, investigate unidentified receipts, and respond to departmental and customer queries. Maintaining strong financial controls, daily reconciliations, and compliance with Anti-Money Laundering regulations is essential.

This role is hybrid but has a minimum requirement of 50% of the week in the office including cash collection/delivery days.

About You

• Strong customer focus with a commitment to providing a high quality service;
• The ability to communicate effectively at all levels via various channels;
• Accuracy and attention to detail;
• Good problem solving skills.
• The ability to work as part of a team and on own initiative;
• Experienced administrator;
• Strong IT skills, particularly in use of Excel;
• Experience of working in a busy cash handling environment;

Desirable selection criteria

• Experience in the use of Oracle Financials;
• Knowledge of Anti-Money Laundering Regulations

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on 30th January 2026. Interviews will take place in February and will be held face-to-face.

Pay Scale: STANDARD GRADE 4