"Finance Associate"

The Division of Hospital Medicine in the Department of Medicine is seeking a Finance Associate who will be a key member of the finance team and will be responsible for providing finance-related and accounting support for the Division and its faculty. This exciting opportunity in a rapidly growing Division will require excellent judgement, communication and interpersonal skills, and the ability to take initiative and follow through. The successful candidate is independently motivated, will work as part of a collaborative team, and contribute to a positive and productive work culture. The candidate must also have excellent interpersonal and communication skills that allow for interactions with a diverse academic and medical community.

Our Division is comprised of 170 faculty members (and growing) spanning 5 diverse clinical sections, across 3 facilities in the Bay Area (Stanford Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in clinical inpatient medicine, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI.

This is a hybrid eligible position.

Duties include:

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
• Resolve transactional inquiries, escalate broader issues.
• May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
• May establish accounts in financial systems; prepare invoices.
• Respond to transactional inquiries from client groups.
• Participate in new initiatives, as needed such as user testing.
• Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with university policies, and federal regulations and requirements.

DESIRED QUALIFICATIONS:

• Exceptional time management and organizational skills.
• Demonstrated ability to prioritize own work, multitask, and respect deadlines.
• Excellent attention to detail and accuracy.
• Excellent written, oral, an interpersonal communication skills.
• Personal effectiveness and credibility.

EDUCATION & EXPERIENCE (REQUIRED):

• High School diploma or equivalent and two years work experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information to internal audiences and client groups.

PHYSICAL REQUIREMENTS:

• Constantly perform desk-based computer tasks.
• Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
• Occasionally write by hand, twist, bend, stoop and squat.
• Rarely stand, walk, reach or work above shoulders and use a telephone.

WORKING CONDITIONS:

• May work extended hours during peak business cycles.

The expected pay range for this position is $28.79 to $34.79 per hour.