"Financial Administrative Coordinator, Finance Department, Wharton School"

Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year, 13,000 professionals worldwide advance their careers through Wharton Executive Education's individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day.

Provide financial and administrative support to ensure efficient and timely daily operations. Coordinate, monitor and process all transactions related to the office's financial activities. Set up and maintain account and transaction files.

Job Responsibilities

• Process all transactions related to the office's financial activities, including purchasing, payables and reimbursements.
• Exercise resource stewardship to ensure compliance with related policies and procedures. Reinforce policy and proper procedures to department contacts. Respond to requests for information or services from faculty, staff and students.
• Manage accounts and financial data necessary for reporting.
• Serve as primary contact to outside vendors and remain current to all University financial policies.
• Other duties and responsibilities as assigned.

Qualifications

HS Degree with 5-7 years of related experience or equivalent combination of education and experience is required. Associates with 3-5 years of related experience is preferred. Candidate must possess excellent interpersonal and communication skills to work independently as well as part of a team with faculty and staff and students, while demonstrating proactiveness, attention to detail, and the ability to multitask. Candidate must be capable of maintaining accurate records and handling confidential documents with discretion. Proficiency in Microsoft Word and Microsoft Excel helpful. Familiarity with Adobe Acrobat applications is preferred. Experience working in a university environment is preferred. Familiarity with UPENN financial, HCM, and ORS systems (BEN Financials, Business Objects, Concur, Workday, PennERA) is helpful.