Academic ConnectFinancial Coordinator 2 - College of Pharmacy
Department: Dean, Pharmacy
Salary: 38,100 - 42,850
Coordinates the financial operations of a unit in a college or division. May oversee the activities of clerical financial support personnel.
- Maintains and reconciles financial accounts and monitors revenues and expenditures for the unit.
- Coordinates the cash handling function for the unit, including, but not limited to petty cash, gift transmittals and travel reimbursements.
- Compiles recurring and ad hoc financial reports for management and faculty, assists with budget cycles and advises on accounts status.
- Updates and maintains an internal accounting system which provides the database for posting and reconciliation capabilities to the Financial Reporting System (FRS).
- Oversees and schedules duties for staff and/or student workers in the preparation of vouchers, requisitions, SCRs, and travel documents; oversees the filing of financial documents and data entry of related financial information.
- Trains staff in the preparation of financial documents in compliance with university and college/division policies and procedures.
- May coordinate and maintain the payroll function for the unit; may coordinate property inventory and serve as property custodian for the unit.
- Researches and corrects reconciliation discrepancies with reallocations and journal vouchers.
- May serve as liaison to Office of Grants and Contracts regarding financial issues.
- Participates in the annual budget development process.
- Performs other job-related duties as required.
About the Role This position supports daily financial operations for the College of Pharmacy by coordinating purchases, tracking financial transactions, and assisting faculty and labs with routine requests. A successful candidate will be detail-oriented, comfortable working across multiple systems, and able to manage several tasks with quick turnaround times.
Key Responsibilities
- Process purchase requests, invoices, and reimbursements in accordance with university policies.
- Maintain accurate supporting documentation and assist with basic account reviews or reconciliations.
- Serve as a point of contact for faculty, labs, and vendors regarding order status, deliveries, and routine financial questions.
- Monitor shared inboxes and ensure timely responses to inquiries.
- Receive, log, and coordinate pickup of delivered packages and mail.
- Support student workers with basic training and guidance on financial procedures.
What You’ll Bring
- Strong attention to detail and comfort working in a fast-paced environment.
- Excellent communication and follow-through when coordinating with labs, PIs, vendors, and internal partners.
- Ability to problem-solve routine issues using established policies and procedures.
MQ: Education: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Experience: Requires a minimum of five (5) years of directly job-related experience.
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