"Financial Manager - Dean's Office (Remote)"

Our Purpose

Stanford Medicine is leading the biomedical revolution in precision health. We are transforming health care away from after-the-fact diagnosis to prediction and prevention and away from one-size-fits-all medicine to personalized care that empowers people to lead healthy lives. We are leveraging the art and science of medicine to predict and prevent disease before it strikes and cure it decisively if it does. To achieve our Precision Health vision, we are integrating, building, and leveraging our strengths in fundamental research, the new field of biomedical data science, and nine transformative biomedical platforms. As a learning health system, we will apply these advances in our hospitals and health care delivery systems within Stanford Health Care and Stanford Children's Health.

Our Values

Fulfilling our promise to humanity requires the engagement of a diverse, creative, and collaborative team of professionals who work together to advance our research, education, and patient care mission. We strive to create a culture of inclusion and belonging to ensure all employees have the meaningful employment experience that is necessary to do their best work. Do you want to contribute your financial skills to support the mission of one of the best medical schools in the world? The Stanford University School of Medicine, will give you the opportunity to grow your skills, lead key financial processes and engage in continuous improvement.

Our Work

We are seeking an experienced and proven financial professional to join our team and support our critical mission. Supporting the Dean's Office and other central units and programs, the Financial Manager will provide specialized expertise requiring technical finance knowledge. The position will manage end-to-end finance functions, including: budgeting and forecasting; maintaining complex data models; reporting of departmental funds; assessing and improving internal controls; and managing labor schedules and approvals of expenditures, purchase orders, and invoices. This is an exciting role that will have programmatic impact on the Stanford School of Medicine.

The Financial Manager is expected to engage with and influence Senior Associate Deans and Program Directors within the School of Medicine and Stanford's hospitals. This is a prominent and central role within the School of Medicine and could lead to promotion opportunities in the future. Responsibilities will include, but are not limited to the following:

Duties include*:

• Manage all financial activities for senior stakeholders in the Dean's Office, including the Vice Dean, Senior Associate Deans, Officers, and other key leaders and stakeholders.
• Serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
• Lead financial analyses in the Dean's Office with varying degrees of complexity to analyze budgets, year-end projections, ad hoc projects, and reconciliations through collaboration with senior stakeholders.
• Lead the annual budget submission process in the Dean's Office and the budget management process throughout year-end. Perform routine analyses to ensure approved budgets are managed appropriately in conjunction with SoM Leadership. With the dynamic environment in the Dean's Office, this frequently requires scenario planning to ensure informed business decisions are made.
• Perform highly analytical reviews of financial data, draw conclusions and develop solutions, and perform multi-dimensional reconciliations. Develop monthly reporting and effectively communicate and implement recommendations to senior leadership and other stakeholders.
• Provide strategic analysis for various senior leadership presentations, consolidating data in a format that is easily understood by all stakeholders and can be used to make high-profile decisions.
• Act as a responsible steward of University resources by ensuring funds are used appropriately, in support of the mission, and complies with policies and donor intent.
• Provide valuable strategic support to the Dean's Office by identifying key issues and developing solutions to resolve discrepancies in processes.
• Design an effective system of internal controls by utilizing strategic analysis of interrelationships of financial processes, policies, and procedures; implement and ensure compliance programs.
• Lead special projects that will have an impact on the entire School of Medicine, such as developing a Business Expense Guidelines for use in Finance Departments school-wide.
• Collaborate with the Hospitals to create and execute complex financial agreements.
• Engage in continuous critical analysis of existing systems and processes; make recommendations to achieve greater efficiencies. Lead process excellence efforts across the Dean's Units. Help test system upgrades, new technologies, and new tools.
• Establish procedures, policies, training, and standards that ensure that financial systems and reporting tools are utilized in compliance with University and applicable policies. Coach and train administrative staff within the Dean's Office on policy and system changes.

* - Other duties may also be assigned.

DESIRED QUALIFICATIONS:

• Technical finance knowledge.
• Google Sheets.
• Ability to interpret and apply advanced accounting knowledge within GAAP.
• Knowledge of Oracle/OBI or other business financial systems.
• Advanced analytical skills to review and analyze complex financial information.
• Understanding of fund accounting and the operations of a medical school.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and eight years of relevant experience or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Expert proficiency in business applications, such as Microsoft Office suite, especially Excel.
• Advanced knowledge of Enterprise Resource Planning and financial systems; internet and computer literacy.
• Knowledge of GAAP.
• Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and all levels of management.
• Advanced project management skills and ability to lead large multi-functional teams.

PHYSICAL REQUIREMENTS*:

• Constantly sitting.
• Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
• Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
• Rarely reach/work above shoulder.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Routine extended working hours during peak cycles; travel to school/unit sites across university.