Financial Specialist II

Under the supervision of the UW-Madison Travel and Card Team Manager, this position is responsible for reviewing, approving, and advising on Workday Expenses transactions, including expense reports and purchasing card transaction reconciliations. This centrally located position will work closely with other Division of Business Services staff, and faculty, staff and leadership from UW-Madison schools, colleges, and auxiliaries.

This is a terminal/finite University Staff appointment for one year. This position has the possibility to be extended or converted to an ongoing recruitment based on need and/or funding.

This position is eligible for remote work. Remote work requires an approved Remote Work Agreement (RWA). An RWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.

Key Job Responsibilities:

• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
• Creates general reporting for transactions
• Reviews transaction processing internal controls and recommends policies and procedures
• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
• Reallocates expenses to appropriate funding strings
• Audits or reconciles original purchase documents with payments
• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies

Department:

Division of Business Services, Disbursements

The mission of the Division of Business Services (DoBS) is to support UW-Madison's institutional responsibilities of higher education and research. Business Services offers a broad range of services and transaction processing to campus, including accounting, internal auditing, risk management, purchasing, materials distribution and surplus property management, and tuition and student loan services.

Located in DoBS, Accounting Services provides financial services and management for UW-Madison, including the processing and reporting of accounting data. The department develops and implements financial policies and procedures for university-wide business processes for compliance with tax laws and other Federal and State regulations.

Compensation:

The expected hourly rate for this position is $25.48 for highly experienced candidates. Actual pay will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurance and savings accounts; and retirement benefits. Benefits information can be found at https://hr.wisc.edu/benefits/.

Required Qualifications:

Preferred Qualifications:

• Experience working with ERP software applications
• Experience working with expense reporting/reimbursement
• Experience working with purchasing card transaction reconciliation
• Experience in higher education accounting
• Proficient in using Microsoft Excel

Education:

Associate degree or higher preferred

How to Apply:

Click the "Apply" button to start the application process.

You will be prompted to upload the following documents:

• Resume
• Letter of Qualifications

Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

Please note, there is only one attachment field available. All required documents must be uploaded within this single field. You may either combine your documents into one file, or the field will allow you to upload multiple individual documents.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

The application deadline is 11:59 pm (CST) on September 10, 2025.

Contact Information:

Phoua Khang
HR Generalist
asu.hr@ohr.wisc.edu

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion