"Fiscal Specialist 2 - Payroll"

Job Summary

We are currently seeking skilled and team-oriented applicants for the following position Fiscal Specialist 2 to join our Payroll Team.

As a Fiscal Specialist 2 – Payroll, you’ll be a vital member of the payroll operations team, working under general supervision to support financial processing and analysis functions. You’ll work with a variety of employee groups—including Faculty, Students and Non-Student Hourly staff—to ensure timely and accurate pay, handle overpayment resolutions and collections, and provide fiscal expertise across campus.

This position specializes in reviewing, approving, processing and other payroll related functions for payroll services, communicating and consulting with employees, departments, and outside organizations, such as local unions, banks, etc., to resolve fiscal errors.

Additionally, our Fiscal Specialist 2 will serve as the initial point of contact for inquiries and manages all departmental communication and record keeping.

EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.

The salary range for this position is $47,004 (minimum) up to $54,204. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 13 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.

Applications are open and accepted until recruitment is closed. A three-day notice will be provided prior to closure of recruitment. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.

Required Qualifications

• Two years of experience at a level equivalent to Fiscal Specialist I and 15 quarter hours or 10 semester hours of college level accounting; or equivalent education/experience.
• Advanced skills using Microsoft Office products, Excel and Word.
• Experience paying attention to detail and working accurately with numbers.
• Demonstrated communication skills and interpersonal skills.
• Demonstrated experience working under tight deadlines and in stressful situations.
• Demonstrated ability to apply a responsive and flexible approach that is supportive to the needs of, including universal access, of our students, faculty, staff and the public.

Preferred Qualifications

We highly encourage you to apply even if you do not have some (or all) of the preferred experience below.

• Experience with Ellucian (Banner) or similar integrated payroll enterprise systems.
• Experience working in payroll, human resources or benefits in a higher education setting.

Other Skills and Abilities

• Excellent customer service skills, professional and courteous demeanor

Job Duties

Communication, Support, and Record Keeping

• Answering main payroll phone line and handling walk in traffic- provide answers regarding web timesheet process, pay distribution, pay dates, pay amounts, etc.
• Complete complex written and verbal employment/earnings verifications
• WFSE communication regarding dues, deductions, wages etc.
• Maintain payroll cycle documents and employee files – includes archiving and maintenance of terminated employee data base.
• Sort and disburse mail and redistribute returned items.
• Responsible for distributing the payroll in-box to office personnel in accordance with job duties.
• Monitor hourly web timesheet process and provide guidance to approvers and employees
• Responsible for collating the payroll run book
• Monitor Google Drive and OneDrive folders

Percent of Time: 55

Employee Setup Analysis

• Input and verify employee updates for addresses, direct deposits, name changes and pay distribution changes.
• Update names or SSNs
• Make address corrections after receiving automated address process report
• Input and verify employee deductions

Percent of Time: 15

Payroll Calculation Verifications

• Input and verify paper hourly timesheets
• Assist with Classified and Exempt timesheets verifications
• Input and verify retroactive pay for Faculty, Students and Non-Student hourly employees
• Input and verify labor distributions
• Process and close Shared Leave
• Compute, process and collect overpayments for Student and Non-Student hourly employees
• Process other fiscal areas such as Hi24 requirements, MetLife billing and Taxable travel
• Download ACH returns, issue replacement payments

Percent of Time: 25

Other Support

Inventory management and office supply orders. Percent of Time: 5