"Foundation Operations Coordinator - Office and Administrative Specialist Senior"

The Foundation Operations Coordinator provides administrative and operational support to the Rochester Community and Technical College Foundation in Rochester, MN. This position provides administrative and operational support to enhance the effectiveness of RCTC Foundation's advancement efforts and fundraising success. This position is essential to the advancement of the Foundation in key areas of Foundation operations, philanthropic gift processing, scholarships and alumni program management and donor/benefactor relations.

This position communicates and implements policies, processes, and procedures effectively with and through stakeholders including alumni, donors, friends, foundations, corporate sponsors, board members, elected officials, colleagues, and students.

Principle responsibilities and results: Responsibilities include supporting the Foundation Director and collaborating with the Foundation Accountant on financial processes, audits, and reporting. The role also oversees donor record management, directs student workers, and coordinates budgeting and purchasing tasks, including requisitions and vendor communications.

The position leads donor stewardship efforts by managing donor appreciation, correspondence, and reporting for individuals, corporations, foundations, and planned giving contributors. It also supports fundraising efforts by coordinating scholarships, annual and major gift contributions, and assisting in the planning and execution of donor engagement strategies and annual fund development.

This role is responsible for planning and administering the College’s scholarship processes and ensuring effective communication and a seamless experience for both donors and recipients.

In support of alumni engagement, the position manages the alumni database (Results Plus), coordinates email communications and electronic newsletters, and works with both the Alumni and Marketing Committees to organize alumni events and maintain the Alumni Facebook page. It also monitors the Foundation’s online giving page to support continued donor engagement.

All duties are performed in compliance with state, system, and College policies, procedures, contracts, regulations, and laws, including adherence to the Standards of Excellence Expectations.

Salary Range: $21.90 - $29.65 / hour

Minimum Qualifications: Customer service skills sufficient to provide prompt, welcoming, courteous and accurate information to customers in person, on the phone, and through email and other written correspondence. Knowledge and skills in word processing sufficient to perform functions using software such as Microsoft Word to produce memos, correspondence, and reports in an efficient and timely manner. Database management sufficient to perform data entry and database maintenance. Desktop publishing skills sufficient to prepare attractive marketing materials, brochures, and other written materials assigned. Knowledge of math sufficient to add, subtract, multiply, and divide whole numbers, fractions and decimals, calculate percentages, and use simple formulas. Knowledge and skill in data entry/spreadsheets to perform functions accurately using software such as Microsoft Excel to develop and modify spreadsheets from a variety of sources. Familiarity with specialized terminology (fundraising and development).

Preferred Qualification: Associate degree. Experience in the MinnState higher education system. Experience working in a non-profit foundation. Experience facilitating an alumni or booster club organization.

Work Shift: 8:00 am - 4:30 pm / Monday - Friday

Telework: No