Grants Manager and Event Specialist

Requisition #
2026-21591

Date Posted
5 days ago(3/5/2026 1:53 PM)

Department: Physics

Category: Grants and Contracts

Job Type: Full-Time

Overview

The Department of Physics seeks a Grants Manager and Operational Support Specialist to assist with pre-award (proposal submission) and post-award management of sponsored research projects for PIs affiliated with our Institute for Research and Innovation in Software for High Energy Physics (IRIS-HEP) program. In addition, this position will process and approve journals, approve non-PO payments, Concur reports, and work with other Physics staff on event planning for IRIS-HEP workshops and programming.

Responsibilities

Research/Grants/Financial Administration Support

• Manage the proposal submission tasks for IRIS-HEP researchers including pre-proposals, full proposals, fellowships, letters of intent, notices of intent, incremental funding, supplements, and renewals to both federal and non-federal agencies
• Provide research administration support for the IRIS-HEP program
• Support for the annual IRIS-HEP SOW/budgeting process with subaward institutions, including preparation of subaward updates in ERA for ORPA to obligate additional funds and tracking of any/all associated documentation
• Coordinate all subaward activities, including the processing of invoices from subaward institutions as well as tracking any/all associated documentation
• Support for the filing of NSF change requests, supplemental funding requests,
• Support for allocations of annual funding obligations from NSF to the appropriate chart strings (providing relevant information to ORPA)
• Prepare change requests related to extensions, pre-award, continuations, new projects, and budget distribution forms for rebudgeting as needed
• Work with PI and Sponsored Research Accounting during audits
• Liaise with central offices g., ORPA, SRA, and F&T to ensure adherence to institutional and federal funding agency compliance
• Departmental/Grant support for preparation and submission of spin-off grants
• Obtain approvals and complete documentation (sole source justification, quotes) for purchases/orders
• Allocate salaries in accordance with awarded budgets and adjust as needed; assist with PI-certification in Labor Accounting
• Assist with various additional elements of sponsored research management as assigned

Fellows Program

• Support the IRIS-HEP Fellows (summer student) program: onboarding, monthly stipends/payments, This includes both the NSF-funded Fellows and additional Fellows supported by other (typically gift) funding

Event Planning and Support

• General support for event planning, preparation and execution of IRIS-HEP workshops, training events, and conferences where IRIS-HEP is a key organizer or These are mostly at Princeton, however for events in other locations varying degrees of collaboration with the local hosts and/or organizational support is required
• Organization of travel for (supported) participants in IRIS-HEP events
• Processing of reimbursement requests from (supported) participants
• Event related travel (domestic and international) may be required
• Coordinate additional Physics department events as requested

This position is a three-year term position with the option of renewal contingent upon continued grant funding. Also, the role is hybrid and requires in-person attendance.

Qualifications

Essential Qualifications:

• Bachelor’s degree or five years of related experience.
• Familiarity with principles of accounting, federal Uniform Guidance, and related sponsored research statutes.
• Must understand and be able to implement policies of various funding agencies (NSF, DOE, etc.)
• Proficiency in Microsoft Office suite, including Excel and Word.
• Excellent computational skills.
• Strong written and oral communication skills.

Preferred Qualifications:

• Experience in a higher education or other educational setting preferred.
• Knowledge of Princeton’s business applications (PRIME, eRA Commons, Concur).

Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours
36.25

Eligible for Overtime
No

Benefits Eligible
Yes

Probationary Period
180 days

Essential Services Personnel (see policy for detail)
No

Physical Capacity Exam Required
No

Valid Driver’s License Required
No

Experience Level
Associate

#LI-ZY1

Salary Range
$77,000 to $89,000