"Human Resources Coordinator, HRBP Team"

Human Resources Coordinator, HRBP Team

Job ID: 293510
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

Department Specific Tasks and Responsibilities

1. Coordinates the on/off boarding processes for all employees
2. Manages the I-9 documentation, E-verify submission, and other new hire processes ensuring timely completion and compliance with state, federal law and USG and KSU policy
3. Manages the one-on-one scheduling of appointment for assisting new student hires outside of normal schedule
4. Participates and may lead new employee orientation including but not limited to the set-up, preparation of handouts/documents, present and assistance on tours, to attendees and presenters
5. Coordinates, completes and files employee worker's compensation claims, communicating with employee and/or manager to ensure validity of information
6. Reviews and responds to unemployment claims
7. Submits employee name changes including the validation of supporting documentation
8. Assist HR Generalists and HR Business Partners in various tasks

Department Specific Knowledge, Skills, and Abilities:
• Must obtain and maintain public notary status
• Ability to successfully interact with a multicultural community comprised of individuals/groups from an array of backgrounds, identities, experiences, and communication styles

Job Summary

Provides comprehensive support to the human resources team and assigned unit(s), ensuring efficient HR operations. This role involves coordination of HR processes, handling administrative tasks, on/off boarding employees, HRIS management, workers' compensation, unemployment inquiries, providing general guidance on policies and procedures and other related HR functions and special projects. When assigned, serves as first point of contact for initial questions for designated unit(s). Ensures compliance with university, state, federal and other regulatory rules, policies and procedures. Maintains a high level of accuracy, timeliness, and confidentiality. The HR Coordinator will play a crucial role in facilitating effective communication and service delivery within the HR department and to the university community.

Key Responsibilities

1. Coordinates tasks and processing of assigned HR function, including onboarding and offboarding
2. Manages and verifies documentation processes, whether in the collection of I-9 documentation, E-verify submission, policy and procedure acknowledgements, or other new hire paperwork, or in the validation prior to processing of the employee record
3. May assist with new employee orientation
4. Manage the offboarding process, ensuring proper documentation for terminations and exit procedures to include exit surveys
5. Process HR and MSS transactions such as new hires, transfers, promotions, terminations, name changes and/or changes in job classifications ensuring timeliness, accuracy and compliance with university policies and procedures
6. Ensures relevant HR knowledgebase is current and accurate
7. Provide general guidance on locating relevant HR policies and procedures on the university and USG websites
8. Assist employees, including managers in understanding and applying HR policies and addressing inquiries related to HR processes, including net ID issues
9. Process and respond to unemployment claims in accordance with university policies and state regulations while maintaining records and documentation related to the claims
10. Coordinates other functions directly related to the assigned area such as employee worker's compensation claims, unemployment claims, validation of position and employee data, and ensure timely processing and documentation of each
11. Serve as a point of contact for employees and managers regarding worker's compensation inquiries
12. Assists routinely with highly sensitive or confidential matters, while maintaining discretion as appropriate
13. Schedule and conduct tier 1 exit interviews for departing employees and document feedback and provide reports to HRBPs and the Director of HRBPs.
14. Provides compliant-based responses to ongoing employee HR inquiries

Required Qualifications

Educational Requirements
Associate's degree from an accredited institution of higher education or an equivalent combination of education and experience

Required Experience
Two (2) years of human resources or related experience

Preferred Qualifications

Preferred Educational Qualifications
Undergraduate or Advanced degree from an accredited institution of higher education

Preferred Experience
Higher education human resources experience

Knowledge, Skills, & Abilities

ABILITIES
Demonstrates trustworthiness and responsible behavior
Able to interpret and execute policies and procedures
Able to establish and maintain effective working relationships
Able to work independently and collaboratively with others within and outside Human Resources
Able to maintain a high level of confidentiality and discretion when handling sensitive and confidential information
Able to regularly and continuously exercise administrative judgment and assume responsibility for decisions, consequences, and results
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Working knowledge of federal, state, and local laws and regulations in human resources.

SKILLS
Strong customer service-oriented approach and ability to effectively communicate with all levels of department personnel
Excellent interpersonal, initiative, teamwork, problem solving, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite and HRIS systems)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Other Information
This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1%-24% of the time.
This position does not require security clearance.

Background Check
• Standard Enhanced
• Education