"Human Resources Generalist (Substitute)"

Human Resources Generalist (Substitute)

Salary: $38.86 - $47.34 Hourly

Job Type: Classified Staff (Substitute)

Job Number: 12-2025-HW1

Closing: 1/9/2026 11:59 PM Pacific

Location: Santa Barbara, CA

Department: Human Resources

Basic Functions

This is a full-time temporary assignment that is estimated to last 60 -90 days. Substitutes are permitted to work up to 40hrs per week. These assignments do not include additional benefits.

*RESUME AND COVER LETTER IS REQUIRED*

As directed by and in collaboration with the Director, Human Resources, the Human Resources ("HR"), Generalist, plans, and coordinates recruitment and screening of all regular classified, contract faculty and educational administrators. Assures compliance with State Minimum Qualifications for Faculty and Administrators in California Community Colleges and in meeting applicable legal requirements. The HR Generalist provides information and assistance to employees, job applicants and the public regarding personnel functions, policies and procedures. The position also prepares and maintains a variety of manual and automated personnel files, records and reports. The position also processes, personnel requisition, and action forms, and assists in the maintenance of position control for all employees.

DISTINGUISHING CHARACTERISTICS:

The Human Resources Generalist, is a technical contributor to district-wide Human Resources services that requires application of general knowledge in assigned areas. The Human Resources Generalist, provides support to district-wide programs and services requiring a general knowledge of a full range of human resources laws, policies, practices, and procedures. In addition, this position maintains high standards for confidentiality, customer service, and the accurate input, maintenance, and retrieval of data within various HR systems.

Representative Duties

ESSENTIAL DUTIES:

• Plan and coordinate the College recruitment, screening, and processing of new classified or certificated personnel according to established procedures.
• Arranges and follows-up on pre-employment, onboarding, conduct new hire orientations, and offboarding documents and tasks, forwards employee information to payroll and other departments.
• Assures compliance with meeting minimum requirements for classified employees, and State Minimum Qualifications for Faculty and Administrators in California Community Colleges legal requirements.
• Prepares annual contracts for educational administrators and College faculty.
• Establish salary placement of new classified and certificated staff according to established procedures and applicable bargaining unit contracts and Memoranda of Understanding.
• Analyze transcripts for required degrees, upper graduate level coursework and other related requirements.
• Track and maintain accurate salary information and update salary changes due to step increases, salary class transfer program, longevity, sabbatical leaves, tenure tracking, March 15th notices, leave of absence(s), changes in workload and related records.
• Prepare related Board agenda items as required.
• Establish, update and process changes to employees classified work schedules and annual calendars for faculty, submit to the Board for approval as appropriate.
• Perform a variety of technical duties in support of classified and certificated human resources operations and activities.
• Resolve personnel-related issues and concerns with discretion and confidentiality and refer more difficult or sensitive issues to HR leadership as needed.
• Maintains automated employee records and files and follows document management protocols.
• Generates computerized reports as requested while assuring accuracy of input and output data.
• Updates employee records with retirement, leave and various other information as appropriate.
• Communicates with personnel and various outside agencies to exchange information and resolve issues or concerns.
• Conducts new employee orientation for all employees; facilitates exit protocols and process for employee offboarding.
• Provides general information regarding the district leave of absence process for all employees in collaboration with Benefits Coordinator, Payroll and immediate supervisor.
• Provide project assistance and support HR leadership.
• Assists with creating, updating and maintaining relevant and related HR web pages.
• Participates in the design, implementation, and maintenance of the employment administration and other related HR systems.
• Train and provide work direction and guidance to assigned hourly or other temporary staff.
• Initiates and maintains recruitment case files;
• Coordinates and creates recruitment advertisements in a variety of venues including newspapers, websites, journals, and other recruiting sources; maintain related records. Represent college at career fairs and related events as assigned.
• Coordinate and track classified and certificated administrator evaluations according to established timelines.
• Serve as liaison between faculty/administrators and County Office of Education and CalSTRS to resolve certificated issues, including Post Retirement Contracts, Service Credit, Disability applications, reduced workload contracts, faculty death and other related matters.
• Serve as liaison between classified employees and CalPERS to resolve retirement system issues.
• Establish and maintain a variety of personnel files and various statistical records for classified and certificated personnel according to established policies and procedures.
• Prepare special reports and materials for the collective bargaining process; review contract requirements and assure proper implementation.
• Apply and interpret District policies, procedures, rules and regulations. Handle sensitive materials and confidential issues regarding bargaining, employee relations, payroll and personnel administration not related to bargaining negotiations or contract administration.
• Provide research support and past practice information for negotiations and grievances as assigned.
• Update and maintain information on faculty listings, titles, degrees, retirements, emeritus status, and other related information.
• Develop and conduct employee training on a variety of HR related topics such EEO training and Human Resources information systems training.
• Oversees On-Campus Student and Hourly employment.
• Update and process Student, Substitute and Hourly employment transactions.
• Primary resource for new EPAF user set-up and continued training for EPAF users.
• Manage Student/Hourly pages on the college's website.
• Front desk responsibilities including providing information and assistance to employees and the public.
• Provide support with Equifax employment claims.
• Participate in professional development activities, attend workshops and review legislation and other publications to remain current regarding new laws, rules, and regulations.

OTHER DUTIES:

Perform related duties as assigned.

Education and Experience

Any combination equivalent to: Associate degree supplemented by coursework in business, human resources or related field and two years increasingly responsible clerical or human resources or related experience.

Demonstrate clear evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff and community.

Work Schedule (Days/Hours):

Monday - Friday: 8:00 am - 4:30 pm

Knowledge and Abilities

KNOWLEDGE OF:

• Current laws, codes, regulations and rules related to certificated faculty and staff.
• Practices and procedures related to classified and/or certificated personnel.
• Applicable laws, codes, regulations, policies, and procedures, operations, policies and objectives relating to human resources activities.
• Record-keeping and report preparation techniques.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Telephone techniques and etiquette.
• Modern office procedures and record-keeping techniques.
• Oral and written communication skills.
• Interpersonal skills using tact, patience, and courtesy.
• Operation of a computer and assigned software.
• Data entry and retrieval techniques.
• Mathematical computations.

ABILITY TO:

• Perform a variety of complex technical duties in the recruitment for and monitoring of certificated assignments.
• Perform a variety of technical duties in support of human resources operations and activities. Assure compliance with State Minimum Qualifications for Faculty and Administrators.
• Analyze transcripts for required degrees, upper graduate level coursework and other related requirements;
• Interpret, apply, explain and assure compliance with rules, regulations, policies and procedures.
• Perform a variety of technical duties in support of human resources operations and activities.
• Oversee and participate in the recruitment, screening and processing of new certificated personnel.
• Prepare and maintain a variety of manual and automated personnel files, records and reports.
• Prepare announcements for job openings and place advertisements.
• Learn organizational operations, policies and objectives.
• Interpret, apply and explain rules, regulations, policies and procedures.
• Distribute, screen and process employment applications and other personnel-related documents.
• Maintain confidentiality of sensitive and privileged information.
• Compose correspondence and written materials independently.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and timelines.
• Complete work with many interruptions.
• Determine appropriate action within clearly defined guidelines.
• Make mathematical computations with speed and accuracy.

WORKING CONDITIONS OF EMPLOYMENT:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ENVIRONMENT:

Office environment.

Constant interruptions.

PHYSICAL DEMANDS:

• Dexterity of hands and fingers to operate a computer keyboard.
• Hearing and speaking to exchange information in person and on the telephone.
• Sitting or standing for extended periods of time.
• Seeing to read a variety of materials.
• Bending at the waist, kneeling or crouching to file materials.