Human Resources Generalist

Job Description

Job Category:

Job Type: Administrative/Professional Staff

Supervisor's Title: Director of Human Resources

Location: District Office, Davenport (05)

Salary

$52,100 - $63,900/Year

The Human Resources (HR) Generalist provides professional HR support across multiple functional areas, including recruitment and selection, pre-boarding, onboarding, employee training and development, employee relations, compliance, and personnel record management. Under the direction of the Director of Human Resources, this position delivers responsive and effective HR services, ensures adherence to established policies and employment regulations, and supports a positive institutional culture that reflects Eastern Iowa Community Colleges (EICC)'s core values and professional standards. The Human Resources Generalist contributes to cross-functional HR initiatives, provides administrative and operational support to the department and assigned area of focus, and serves as a culture advocate committed to high-quality service and continuous improvement.

Required Qualifications

Education:

• Associate degree in Human Resources, Business Administration, or a related field required.

Experience:

• Demonstrated generalist-level experience in human resources, including exposure to recruitment, onboarding, employee relations, compliance, and HR administrative processes.
• Experience using HRIS, applicant tracking systems, and Microsoft Office Suite.
• Proven ability to maintain confidentiality, exercise independent judgment, and build effective working relationships.

Knowledge & Skills:

• Knowledge of federal and state employment regulations and HR compliance requirements.
• Strong written and verbal communication skills suitable for a diverse workforce.
• Strong organizational skills with a high degree of accuracy, attention to detail, and ability to manage multiple priorities.
• Ability to work collaboratively in a team environment and deliver high-quality customer service.

Preferred Qualifications

• Bachelor's degree in Human Resources or a related field preferred.
• PHR or SHRM-CP preferred.

Physical Demands

This position operates in a professional office environment and routinely uses standard office equipment including computers, phones, photocopiers, filing cabinets, and fax machines. The role requires the ability to lift and move up to 10 pounds occasionally, open and access filing cabinets, and bend, reach, or stand as needed. The position requires prolonged periods of sitting at a desk and working on a computer, as well as the ability to perform essential job duties with or without reasonable accommodation.

Typical Duties and Responsibilities

Core HR & Employee Relations

• Assists with recruitment, selection activities, and payroll activities (e.g., posting, screening coordination, interviews scheduling, payroll entry).
• Responds to employee inquiries; explains HR policies/procedures and supports employee relations matters consistent with policy and practice.
• Maintains accurate, complete personnel files as required by law, accrediting bodies, and EICC policies and procedures (credentials, transcripts, evaluations, growth plans, and related documents).

Compliance, Contracts & Records

• Interprets employment contracts as needed and ensures adherence to federal, state, and local employment regulations and EICC policies.
• Maintains current and accurate information in HR information systems (HRIS) and personnel records.

Collaboration & Service

• Provides support to HR initiatives; serves as a back-up to HR colleagues as assigned by the supervisor.
• Delivers high-quality internal customer service and models EICC's culture and values.
• Performs other duties as assigned.

Payroll Processing & Data Integrity (Area Focus)

• Performs end-to-end payroll processing in collaboration with Payroll/Benefits, ensuring accurate and timely calculation of earnings, deductions, taxes, and adjustments.
• Maintains data governance standards (naming conventions, audit trails, security roles) and executes periodic audits to ensure completeness, accuracy, and consistency of employee, position, and compensation records.
• Prepares and submits required state and federal reports (e.g., IPEDS, MIS, etc.), coordinating with internal stakeholders and external vendors as needed.
• Partners with IT/Business Office to test HRIS/payroll updates, patches, and configuration changes; documents results and implements process improvements.

Part-Time Hiring & Onboarding (Area Focus)

• Coordinates part-time and contingent workforce hiring (e.g., student workers, CE/adjunct/short-term roles): posting, screening logistics, pre-boarding and onboarding documentation, and timely entry of hires into HRIS and payroll.
• Ensures proper classification and tracking of hours for part-time employees to support FLSA, ACA, and institutional policy compliance; monitors assignment changes and end-dates to prevent data gaps.
• Collaborates with departments to issue offer letters/contracts (where applicable) and to complete background, I-9, and required compliance steps prior to first day of work.