Human Resources Specialist

Description

SUMMARY DESCRIPTION

Under the direction of assigned supervisory or management staff, perform a variety of technical duties in support of the Districts Human Resources Office; interpret and apply applicable federal, state, and local laws, codes, and regulations as well as District administrative and departmental policies, procedures, and programs; and provide information and assistance to District staff and the general public. This is a confidential classification. As such, incumbents perform duties that involve gathering or reviewing information or data concerning employee grievances or discipline matters, or data relating to or containing information about employer bargaining positions, negotiation strategies, or proposals.

DISTINGUISHING CHARACTERISTICS

This is the experienced, full journey level class within the paraprofessional human resources series. Employees within this class are distinguished from the lower level class of Associate Human Resources Representative by the performance of the full range of duties as assigned. Employees at this level: seek opportunity for professional growth; continue to assume greater responsibility; receive only occasional instruction or assistance as new or unusual situations arise; and are fully aware of the operating procedures and policies of the work unit. Decisions are made with increasing independence but within the parameters established by management; more difficult or sensitive situations are referred to higher level positions as appropriate. Positions at this level may perform specialized duties on a day to day basis but provide assistance in other areas to address changing workload needs.

Qualifications

EDUCATION AND EXPERIENCE

Any combination equivalent to: two (2) years of college level course work in human resources management, business administration, or a related field

AND

Two (2) years of increasingly responsible paraprofessional human resources experience that demonstrates broad working knowledge of human resource functions and practices.

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
• If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.
• Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

DESIRED QUALIFICAITONS

Experience in an educational or other public agency setting or other bargaining unit environment is highly desirable.

A Bachelors degree in human resources management or closely related field is desirable and may substitute for up to one (1) year of experience.

KNOWLEDGE AND ABILITIES

Knowledge of:

• General human resource principles and practices.
• Principles and practices used in the preparation of comprehensive, clear, and concise reports.
• Interpersonal skills using tact, patience, and courtesy.
• Pertinent federal, state, and local codes, laws, and regulations concerning various human resources programs including applicable sections of the State Education Codes.
• English usage, grammar, spelling, punctuation, and vocabulary.
• Modern office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets, databases and HRIS management systems.

Ability to:

• Independently perform a variety of technical paraprofessional duties in support of the Human Resources Office.
• Perform a variety of complex technical work in the preparation, maintenance, and review of records, files, reports, and correspondence.
• Research, compile, analyze, and interpret data and information.
• Maintain current knowledge of, understand, interpret, apply, communicate, and explain pertinent federal, state, and local policies, procedures, laws, rules, regulations, requirements, and restrictions.
• Exercise initiative and work independently on assigned projects.
• Express difficult concepts clearly in oral and written communications.
• Provide specialized information to others concerning various human resources policies and practices.
• Exercise judgment, diplomacy, discretion, and a high level of independence in handling matters of a sensitive nature
• Plan and organize work to meet schedules and time lines; meet critical deadlines while working with frequent interruptions.
• Make arithmetic calculations quickly and accurately.
• Adapt to changing technology and quickly learn functionality of new applications and systems.
• Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.

JOB DESCRIPTION: Human Resources Specialist

Duties

ESSENTIAL DUTIES

1. Independently perform a variety of responsible specialized technical duties involved in assisting in the administration of various Human Resources Office programs, functions, and services; implement, monitor, and control services, functions, and activities in compliance with District policy and procedures, federal and state rules and regulations, and labor relations contracts; recommend changes to existing procedures within the program area.
2. Respond to questions and requests for information and assistance from District employees, interested applicants, outside agencies, or the general public over the phone, in writing, or in person; provide specialized, technical, and procedural information regarding the interpretation and application of rules, District policy, procedures, and practices.
3. Assist in the development and implementation of systems and procedures pertaining to human resource functions and operations; participate in ensuring human resources programs and activities are administered and implemented in compliance with federal and state laws, rules, and regulations; assist in the revision of personnel procedures and forms.
4. Participate in a variety of special projects as requested; research, compile, analyze, prepare, proofread, and format detailed data and information for periodic and special projects and reports.
5. Generate and prepare a variety of detailed and confidential reports including those for presentation to management staff; evaluate reports for integrity and accuracy of data; conduct research on current and archived data as needed.
6. Provide orientations for employees on various programs including new employee orientations; provide information and assistance regarding the completion of employment forms; assess transcripts and experience to establish minimum qualifications and salary placement; submit required forms to payroll.
7. Coordinate evaluation process for employees; prepare and monitor related documents; administer student evaluations of academic staff.

Supplemental Information

SALARY SCHEDULE: Classified Confidential

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

TENTATIVE TIMELINE:Any application received after the initial screening deadline is not guaranteed a review.

March 30-April 12, 2026Position advertised; District receives applications.March 30-April 5, 2026District closed for Spring Break.April 12, 2026Initial screening deadline for guaranteed consideration. Position is open until filled.April 20-30, 2026Reviewing of applications.May 4-8, 2026Search Committee interviews candidates.May 18-22, 2026Second level interview for top finalists.July 1, 2026Tentative employment start date pending Governing Board approval.

Application Process:

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date. Required materials including a current resume, unofficial transcripts verifying awarded degree(s) and completion date, and any relevant certifications, diplomas, or licenses that demonstrate you meet the minimum qualifications of the position.Failure to submit supporting documentations may result in an incomplete application.

Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached as a supporting document. All notifications to applicants will be sent electronically to the email address provided in the application.

A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCD property, will not be returned, will not be copied, and will be considered for this opening only.

For Academic positions (only): If you do not possess the exact degree major(s) listed in the minimum qualifications section, you will need to submit an equivalency application.

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro).

American with Disabilities (ADA):

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at (619) 482-6395.

Equal Employment Opportunity:

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, SWCCD will make reasonable accommodations for individuals with disabilities.

SWCCD shall not discriminate against any person in employment or in any program affiliated with the SWCCD on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report:

SWCCD is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

Drug and Alcohol Abuse Prevention Plan (DAAPP):

More information about the DAAPP, including the Biennial report and additional resources can be found in the Drug and Alcohol Abuse Prevention Program website.