"IC Planner Associate"

This position is responsible for loaner equipment compliance: function testing, setup and takedown of equipment, monitoring levels, organization and ensuring compliance with The Joint Commission. Schedules and coordinates the efficient distribution of products in order to satisfy customer demand. Analyzes and revises shipment plans as required. Works with other areas to ensure customer satisfaction and accuracy of shipment records. Determines reorder points and ensures that sufficient levels of inventory are maintained. Analyzes actual product demand, trends and forecasts, and adjusts inventory plans accordingly.

Essential:

• Maintain a professional image by dressing in attire that conveys a professional image and consistently maintaining personal self-control and professional decorum.
• Oversee loaner fleet in warehouse.
• Maintain proper stock levels of loaner chairs in warehouse.
• Function test all loaner equipment when returned to warehouse.
• Prepare loaner equipment for delivery to patient.
• Clean all equipment returned to warehouse.
• Deliver parts to and from WSS clinics to the warehouse.
• Support purchasing and receiving.
• Complete inventory management tasks necessary to ensure product is available and ready to be selected for fulfillment of orders throughout daily operations.
• Evaluate and process contract requests, examining the request for clarity, appropriateness of purchase, bid specifications, and compliance with university policies and procedures.
• Determine customer expectations and develop timelines that satisfy the purchase requirements; clarify Scope of Work documents. Negotiate commercial terms and conditions for services including consulting, equipment maintenance, laboratory and professional services for internal organizations.
• Assist higher level purchasing staff and mentor junior level staff with projects and initiatives.
• Effectively communicate all contractual requirements and procurement policies and procedures to university faculty, staff and external suppliers.
• Procure inventory at the best price using established procurement pathways in accordance with UMHHC and Post-Acute Care Services policy, procedure and practice.
• Contribute to patient safety by ensuring product is in date, of validated pedigree, and stocked in accordance with high alert, look-alike, sound-alike, and hazardous substance handling procedures and/or practices.
• Process all inventory returns in accordance with federal, state, and health system rules and regulations.
• Communicate all product shortages; work effectively and collaboratively to resolve product shortages using safe and efficacious substitutions / alternatives.
• Responsible for contributing to the evaluation of contracts and contract pricing, identifying potential for cost containment and cost savings, preparing area activity and financial metrics for data reporting.
• Maximize work efficiency through the use of computers and other technologies as evidenced by proficient skill in accessing and entering accurate information necessary to perform job functions. Maintain & contribute to accurate, updated, and comprehensive inventory software files.
• Maintain confidentiality of patient and proprietary information by observing legal and ethical guidelines for safeguarding the confidentiality of patient and proprietary information.

Other Related Duties:

• Complies with all University of Michigan and departmental standards and expectations.
• Supports the department’s commitment to continuous improvement activities and principles through positive and respectful contribution in all problem-solving and change processes at WSS.
• Participates in department committees and work teams as assigned.
• Assumes responsibility for personal growth and development and maintains and upgrades professional knowledge and practice skills through attendance and participation in continuing education and in-service classes.
• Performs other duties as assigned.

Required Qualifications:

• High School Diploma or General Education Diploma (GED)
• 0-2 years of experience in position
• Excellent interpersonal skills
• Excellent professional writing skills
• Ability to communicate and work with personnel at all levels of the organization

The employee will be able to perform the assigned duties and responsibilities with or without reasonable accommodations.

• Able to lift up to 75 pounds
• Ability to read, write, speak and comprehend English
• Manual dexterity to perform required activity proficiently and safely
• Ability to sit or stand for an extended period of time; greater than four hours

Preferred Qualifications:

• Bachelor degree in business or an equivalent combination of education and experience
• Minimum of three years experience in warehouse work (purchasing/receiving)
• Knowledge of University policies and procedures and home care regulatory guidelines
• Knowledge of medical terminology
• Demonstrated experience in electronic database maintenance
• 1-3 years of experience in complex rehab technology