"Institute Manager"

Job Details

Department: Health Research Institute

Summary

Michigan Technological University seeks an experienced professional to support the leadership and operations of the Health Research Institute. This role serves as the central point for financial management, program coordination, and research administration within the institute.

The successful candidate will manage institute budgets and accounts, ensuring fiscal accuracy and timely reporting to the Director and Vice President for Research. The position provides pre-award support to faculty and researchers by assisting with proposal preparation and budgeting. It also oversees institute events and programs, coordinates the activities of advisory bodies, and supports communication efforts including reports, presentations, and outreach materials.

Responsibilities and Essential Duties

1. Monitoring the institute accounts and providing the Director and VPR with monthly updates on the budget to ensure the department’s fiscal integrity; processing funding transfers, payroll changes, check requests, and reimbursements. Performing all other accounting-related activities involving institute indexes.
2. Assisting PIs in identifying grant opportunities and providing support throughout the pre-award process, including budgeting, reviewing documents, engaging with co-PIs, key personnel, and sub awardees, and other tasks as needed.
3. Planning/managing all institute events and programs, including funding programs, forums, social events, and others as needed.
4. Coordinating the activities of the director, executive committee, and any advisory bodies associated with the institute.
5. Preparing presentations for meetings, events, and workshops.
6. Updating and analyzing membership funding, mentoring, output, and research data.
7. Managing human resource-related tasks, including advertising/recruiting, onboarding, payroll, and other work as needed.
8. Serving as the department’s space and facilities coordinator.
9. Generating reports from university databases and monitoring institute member data for internal reporting.
10. Overseeing the efforts of administrative assistants and/or other part-time assistants, which includes assigning administrative tasks associated with maintaining supplies, updating documents and webpages, and social media management.
11. Collaborate as needed with other institutes, centers, departments, and administration offices.
12. Other duties as assigned.
13. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in university continuous improvement initiatives.
14. Apply safety-related knowledge, skills, and practices to everyday work.
15. Rare travel may be needed.

Required Education, Certifications, Licensures

A college degree or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Required Experience

• At least three years of experience in positions related to office management, with past responsibility for budgeting, compliance and/or assessment-related activities, document management, and scheduling.
• Proficiency using spreadsheets and other software tools at a skill level appropriate for the responsibilities.
• Ability to use judgment when dealing with confidential information.
• Experience showing ability to work with attention to details and with accuracy.

Desirable Education and/or Experience

• Master's degree in business administration, public administration, or equivalent
• Experience working with Sponsored Programs procedures/requirements.
• Accounting or finance experience.

Required Knowledge, Skills, and/or Abilities

• Excellent interpersonal and customer service skills.
• Ability to multi-task while maintaining productivity and meeting deadlines.
• Evidence of effective written and verbal communication skills.
• Ability to work independently.
• Demonstrated ability to take initiative and plan.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
• Demonstrated commitment to contribute to a safe work environment.

Desirable Knowledge, Skills, and/or Abilities

• Demonstrated knowledge of university policies and procedures.
• Knowledge of Lean (or similar) principles for improving processes and operational efficiency.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 3 required trainings; additional training may be required by the department.

Required University Training:

• Employee Safety Overview
• Anti-Harassment, Discrimination, Retaliation Training
• Annual Data Security Training
• Annual Title IX Training

Background Check: Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Full-Time Equivalent (FTE) % (1=100%): 1

FLSA Status: Non-Exempt

Appointment Term: 12 months

Pay Rate/Salary: The minimum salary for this position is $70,000. The final salary will depend on experience and qualifications. This position is contingent upon the continued availability of external funding.

Title of Position Supervisor: Executive Director

Posting Type: Internal & External

Dependent on Funding: Yes

Special Instructions to Applicants (if applicable): Full consideration will be given to applicants who apply on or before November 21, 2025.

Additional Information: This position is contingent upon the continued availability of external funding.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If you require any auxiliary aids, services, or accommodations during Michigan Tech’s hiring process please notify the Human Resources office at 906-487-2280 or hr-help@mtu.edu.

Other Conditions of Employment: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. Michigan Tech will provide a paper copy upon request; please contact the Michigan Tech Public Safety.

Required Education, Certifications, Licensures* (minimum requirements)

Advertised: 07 Nov 2025 Eastern Standard Time

Applications close: 21 Nov 2025 Eastern Standard Time