"Inventory Associate"

Inventory Associate

Organization: Physical Plant Admin Office

Job Location: Oklahoma-Norman-Norman Campus

Work Schedule: Monday - Friday, 7:30 am - 4:00 pm

Work Type: Onsite

Salary Range: Targeted salary: $15.86 hourly, based on experience

Benefits Provided: Yes

Required Attachments: Resume, Other Document (See Job Requirements for details)

Job Description

Facilities Management is seeking to hire an Inventory Associate to work within our Material Management department. This position is responsible for inventory procurement, receiving, maintenance, and distribution within Facilities Management.

Duties:

• Monitors inventory levels and sales orders to identify inventory requiring replenishment. Monitors and tracks inventory order lead times by product
• Conducts audits to ensure product matches inventory records. Evaluates all processes and procedures. May modify the inventory process. Responsible for any resale processes
• Receives inventory into operations, confirms inventory received is correct and in good condition
• Electronically formats and transmits orders
• Prepares daily, monthly, or annual inventory reports
• Conducts cyclical audits to ensure on-hand product matches inventory records
• Reconciles all inventory count discrepancies
• Maintains the inventory stockroom in a neat and orderly fashion
• Rotates inventory on shelf to ensure oldest inventory is pulled for use. Monitors adequacy of inventory reorder and makes recommendations for items needing adjustment
• Monitors sales orders scheduled to be worked by technicians and pulls orders as technicians require inventory product
• Posts inventory sold to appropriate work orders to relieve products from inventory
• May deliver equipment or inventory to departments
• Receives defective or returned goods and determines whether to file a claim or return to stock
• Prepares and files warranty claims on inventory
• Receives warranty replacements and adds to inventory stock
• Monitors equipment orders and receives and verifies completeness of equipment shipments and condition of the equipment
• Processes and acknowledges receipt of the equipment and forwards invoices for payment processing
• Evaluates all processes and procedures and suggests improvements to increase efficiency of the operation
• Continuously improves the organization of required stock
• May modify the inventory process if needed
• Provides administrative assistance by answering phones, greeting department visitors, meeting with vendors, and running errands
• May participate in staff meetings, committees, and special projects
• May provide information regarding ordering procedures and types of supplies, inventory, and equipment available for use
• Performs various duties as needed to successfully fulfill the function of the position

Required Documents:

• Resume
• 3 Professional References

Job Requirements

Required Education and Experience: High School diploma or GED, AND:

• 24 months experience in inventory control and/or material management, procurement or closely related experience

Skills:

• Working knowledge of an inventory control system
• Ability to prepare reports in a timely manner
• Ability to monitor and track shipment of equipment and supplies
• Ability to communicate verbally and in writing
• Customer service and interpersonal skills

Certifications:

• Valid Oklahoma Driver's License in order to drive University vehicles or ability to obtain within 30 days from hire date

Working Conditions:

Physical:

• Stand for prolonged periods
• Communicate effectively and listen
• Reach, stoop, bend, and walk
• Use of a computer and calculator
• Lift up to 25 pounds

Environmental:

• Standard Office Environment
• Exposure to dust and inclement weather

Department Preferences:

• 12 months AiM-AssetWorks experience
• Forklift Certified

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: Hiring contingent upon police records check, Hiring contingent upon driver's license check

Job Posting: Mar 4, 2026