IT Project Manager

Job Summary

Reporting to the Director of Technology & Program Management (TPM), the Project Manager is responsible for the successful planning, execution, monitoring, and closure of a diverse portfolio of technology projects across the university. This role serves as a bridge between academic innovation, enterprise IT, and operational execution, ensuring alignment with institutional strategy and funding priorities. The Project Manager will support AI-enabled digital transformation initiatives, managing and supporting institution-wide IT initiatives, coordinating with various academic and administrative departments, and providing dedicated support to core IT teams.

Job Duties

Project Management and Execution:

• Manage multiple, concurrent IT projects from initiation to completion, ensuring adherence to scope, budget, quality standards, and timelines
• Manage and lead AI and data-centric initiatives, including AI model deployment, vendor AI solutions, automation platforms, and rapid prototyping
• Develop detailed project plans, including scope and objectives, comprehensive schedules, work breakdown schedules (WBS), risk & issues registry, and resource allocation
• Monitor project progress, track milestones, and deliverables and ensure timely submission of project deliverables and documentation
• Develop and maintain comprehensive project documentation
• Effectively monitor project constraints (scope, schedule, budget, quality, resources, risk)
• Ensure alignment with data governance, cybersecurity, and privacy frameworks for all technology initiatives
• Monitor and report on adoption, utilization, project status, and end-user impact metrics
• Conduct post-implementation reviews to drive continuous improvement in project delivery processes
• Provide project management support, guidance, and best practices to DIT functional teams to ensure the successful delivery of their specific projects
• Serve as the coordinator for DIT routine change management requests, ensuring requests are reviewed by the change management committee within a timely manner
• Perform other related duties as assigned.

Stakeholder and Communication Management

• Organize and lead project meetings (e.g. kick-off, status, closeout), facilitating effective collaboration and decision-making among cross functional teams
• Provide timely and clear project status reports
• Engage with faculty, researchers, and academic leadership to translate emerging technology needs into executable project plans
• Communicate complex AI and technical concepts to non-technical stakeholders and executive leadership

Project Intake and Governance

• Serve as the primary point of contact for DIT project intake request submissions and serve as a liaison between IT teams and external departments within the university
• Ensure timely completion of project intake reviews and project prioritization by DIT leads
• Partner with procurement teams to ensure timely vendor selection, contract execution, and compliance with state/federal acquisition guidelines
• Define criteria for AI use cases into full-scale projects based on performance, ROI, and user adoption