"Junior Accounts Payable Specialist"

Job Details

Join our vibrant community of dedicated faculty and staff who work to create a transformative educational experience rooted in faith, reason, and justice.

Eastern University is a nationally-recognized Christian university enrolling approximately 9,000 students in a wide array of undergraduate, graduate, professional, and seminary programs. The university’s main campus is located in St. Davids, PA, with many programs also offered online. Eastern’s core values of Faith, Reason, and Justice are woven into all of its educational offerings. Through dynamic programs, a vibrant campus community, and meaningful service learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable education.

Position Description

The Junior Accounts Payable Specialist will be responsible for the detailed processing of invoices and payments. Position is responsible for processing other forms and files to keep accounts up to date and accurate. Position will assist the Senior Specialist and Supervisor in daily tasks and other special projects. In this role, the Junior Accounts Payable Specialist must be organized, detail oriented, able to handle high volume processing and have the ability to multitask.

Position Responsibilities

• Support the Accounts Payable Manager/Supervisor with the account payables operations including control systems, transaction-processing operations, vendor relationships, and policies and procedures.
• Responsible for processing internal payment requests, POs, and other manual entries.
• Responsible for processing payments through vendor portals and the corresponding entries.
• Responsible for processing and maintaining blanket and recurring entries.
• Ensures invoice details are accurate, compliant with our policies and have proper supporting documentation.
• Ensure that payables are disbursed accurately and in a timely manner.
• Responsible for maintaining accurate and up to date vendor profiles in our system.
• Reviewing reconciliation receipts for accuracy and policy compliance.
• Assist with audits as necessary.
• Assist with 1099 tax form processing.
• Contribute to team effort by accomplishing related results as needed.
• Assist in other accounting projects, as necessary.
• Work with the accounting and finance teams to identify and resolve issues.
• Other general office duties that may arise that are not outlined in this description.

Qualifications

• Comfortable working in a fast-paced environment and processing high volumes of requests accurately and in a timely manner.
• Proficiency in computer usage including accounting software, MS Office applications (MS Office Word, Excel) and/or Google Suite (Docs, Sheets)
• Excellent time-management skills; ability to effectively plan and prioritize
• Ability to focus; attention to detail
• Strong problem-solving skills, including anticipatory thinking and the ability to work well under pressure while maintaining a calm composure
• Ability to maintain confidentiality with absolute reliability and honesty; high level of integrity, and strong work ethic
• Knowledge of 1099-MISC, 1099-NEC vendors
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external parties, clearly and calmly
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
• Exceptional team player with good communication and people skills
• Demonstrated ability to work comfortably and effectively within a diverse, multicultural, and multigenerational environment
• Excellent analytical and reporting skills
• Embodies values of caring and compassion, justice and integrity, competence and affirmation.
• Seeks to treat each member of the campus community with fairness, dignity and respect seeking a spirit of unity and harmony as we join together to achieve our common mission.

About Eastern University

Eastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, seminary, urban, professional and international programs. Applicants should have a Christian commitment compatible with its mission and be willing to support the mission and vision of the university. The university complies with federal and state guidelines of nondiscrimination in employment; members of protected classes encouraged to apply.