"Lead Admin Financial Coordinator"

Lead Admin Financial Coordinator

Company: University of Oklahoma

Job Location:

Category: Business and Financial Services

Type: Full-Time

Job Number: 260124

Organization: VPR - ARRC

Job Location: Oklahoma-Norman-Norman Campus

Schedule:

Work Schedule: Monday - Friday, 8AM - 5PM

Work Type: Onsite

Salary Range: Commensurate based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

As a vital member of the Advanced Radar Research Center this role contributes to the organization by providing administrative and financial management through the tracking, processing, and auditing of financial transactions (e.g., project expenditures, Pcard transactions, grant budgets, payroll processing, travel claims, etc.). This position will also develop, distribute, and support financial reporting for key stakeholders.

Typical Functions May Include:

• Provides financial support by performing accounting, financial analysis, and payroll.
• Performs data analysis and prepares reports.
• Maintains budget and grant administration, account reconciliation, Pcard management, OU Foundation funds, and other financial support.
• Oversees administrative processes to ensure effective financial management and reporting.
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
• Coordinates financial transactions for departmental accounts such as purchases, travel, policies and procedures, billing, invoices, reimbursements, and other departmental support.
• Oversees records maintenance (inventory, personnel, office files, etc.).
• Manages approval process for payroll, leave accounting/reporting, and other financial matters.
• Assists with developing, implementing, and interpreting policies and procedures.
• Participates in special projects or assignments requiring initiative, independent action and specialized knowledge or expertise.
• Coordinate and maintain annual department budgets, including tracking and managing budget forecasts (pre-encumbrances, payroll appointments, course buyouts, etc.), and developing and initiating allocation plans in collaboration with faculty and leadership
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education and Experience: Bachelor's degree in Accounting, Finance, Business, Management, or other related field, AND:

• 48 months experience of office management, financial management or related experience.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 96 months of related experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines
• Knowledge of standard bookkeeping and accounting practices.
• Detail oriented for accuracy of data and information.
• Must have proficient professional writing skills for drafting correspondence, summaries, and other required reports.
• Experience supporting multiple financial accounts.

Department Preferences:

• Knowledge of research experience in Higher Education.
• 24 months of experience with financial management / accounting in a higher education environment
• Previous OU experience, particularly in the budget, accounts payable & purchasing or payroll
• Experience with PeopleSoft and SharePoint

Certifications: None

Physical Requirement: Must be able to engage in repetitive motions, sit for prolonged periods and operate in an office environment. Frequent exposure to deadlines or other internal / external deliverables may result in time sensitive scheduling or increased work pace; ability to communicate, including expressing oneself or exchanging information with others; ability to use a computer daily.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Jan 21, 2026

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