"Legal Project Manager, Legal Operations"

As a member of the Office of General Counsel (OGC), the Legal Project Manager, Legal Operations, plays a crucial role in enhancing operational efficiency and business processes. This position is responsible for leading the planning, execution, and closure of legal projects, ensuring they are completed on time, within scope and budget. The core responsibility is to collaborate with the OGC’s senior leadership and the Legal Operations team to develop and implement best practices for planning, performing, monitoring, and managing legal matters within a consistent framework, ensuring efficiency and quality deliverables.

Reporting directly to the Director of Legal Operations, the Legal Project Manager collaborates closely with executives, members of the OGC, and business partners in Innovations, Finance, Business Initiatives and Alliances, Strategic Planning, and other colleagues across the Institute.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

• Project Planning and Resource Management: Develop comprehensive project plans outlining objectives, scope, timelines, resources, and budgets. Collaborate with the Director of Legal Operations to allocate and manage resources, including personnel, technology, and finances, ensuring projects are adequately supported and progress smoothly.
• Risk and Quality Management: Identify potential risks and develop strategies to mitigate them. Ensure project deliverables meet required standards and legal requirements through proactive problem-solving, quality checks, and continuous improvement.
• Communication and Coordination: Facilitate effective communication among team members, stakeholders, and clients. Organize meetings, provide updates, and ensure alignment with project objectives. Implement and integrate legal project management tools to enhance collaboration.
• Monitoring, Reporting, and Evaluation: Track progress against established milestones and deliverables. Regularly report on project status to stakeholders, make necessary adjustments, and conduct post-project evaluations to access success and recommend improvements. Develop and implement dashboards and reporting systems to enhance information sharing and decision-making.
• Document and Knowledge Management: Collaboration with the General Counsel, senior counsel, and the Director of Legal Operations to optimize SharePoint for efficient document management and contract processes. Ensure compliance with data privacy and security standards in shared IT services.
• Engagement and Budget Management: Collaborate with the Director of Legal Operations in managing law firm and legal consultant engagements, including assisting with forecasting and monitoring budgets, developing RFPs, and automating budget processes. Track legal projects to provide regular reports on milestones and areas of improvement.
• Process Improvement and Collaboration: Foster a collaborative environment within the OGC and with key stakeholders. Provide mentorship and training in project management and process improvement, implementing Six Sigma recommendations to optimize processes and reduce legal spend.

Bachelor's Degree required. 5 years of substantive project management experience, with familiarity with legal processes and operations within a corporate legal department or law firm setting. Experience using formal project management and process improvement tools and techniques. Strong analytical and project management skills. Familiarity with matter management systems, contract management systems, extranets, online data rooms, collaboration tools and SharePoint sites. Essential communication, presentation, and stakeholder management skills, with the ability to collaborate effectively with cross-functional teams of legal executives and business partners. Willing to challenge and question assumptions and propose alternative and bold solutions. Project Management Professional (PMP) or Six Sigma certification is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Ability to align legal priorities with institutional objectives and contribute to strategic planning, while functioning as a change agent to drive and manage organizational change. Proficient in legal project management and knowledge management tools, along with advanced Excels of other data analytics tools for process improvements and operational efficiency. Dedication to fostering a culture of continuous improvement and innovation, identify bottlenecks in project execution, and developing effective solutions. Strong relationship-building and collaboration skills, working effectively across multi-functional teams and fostering teamwork within the OGC and the Institute. Proactive project and task management skills, ensuring timely completion of tasks with strong attention to detail and facility with numbers for data-driven decision making. Commitment to maintain confidentiality and discretion in handling sensitive information, coupled with excellent oral and written communication skills to convey complex information clearly.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversity and inclusion in our hiring practices.