"Management Assistant, Human Resources"

Management Assistant, Human Resources

Company:
Monroe Community College

Job Location:
Rochester, 14623

Category:
Human Resources

Type:
Full-Time

Company Description:
Monroe Community College is a unit of the State University of New York (SUNY) and is one of only nineteen community colleges across North America selected for board membership in the League for Innovation in the Community College. Founded in 1961, MCC prides itself on providing an affordable, quality education for more than 8,500 students in the Rochester area. MCC is a large institution offering over 100 programs across two main campuses, two specialized centers, and various community sites.
Monroe Community College expects and upholds equity, inclusion, and a sense of belonging in our educational programs, policies, campus life, employment, and community involvement. We believe diversity enriches our lives and leads to understanding and appreciating our differences and commonalities. To achieve academic and institutional excellence, we actively recruit, engage, and retain students, faculty, staff, and community partners who represent the diversity of our region, nation, and world. MCC embraces inclusion and diversity, offering activities and programs to enhance the personal and professional development of faculty, staff, and students. The College welcomes candidates committed to MCC's mission of access, academic excellence, and a desire to work in a diverse and dynamic environment.

Job Description:

DISTINGUISHING FEATURES OF THE CLASS:

This is a support staff position responsible for performing a variety of office management tasks, including coordinating the functions of the Human Resources department. The employee reports directly to and works under the general supervision of the HR Executive Director with wide leeway allowed for attending to administrative details. When working on complex projects or confidential matters, this role work closely with the HR Director. The employee also represents the HR Director at meetings. Does related work as required.

Primary Functions:

• Oversees functions of the HR department and is responsible for ensuring the efficient day-to-day activities and workflows
• Reviews, evaluates, and recommends revisions in job methods to improve workflows, simplify procedures, or effect operating cost reductions
• Generates reports using excel or other systems, as applicable
• Consults with the HR Director to develop and independently implement policies and procedures
• Develops, updates, and publishes the department's policy and procedure manual and disseminates to staff
• Makes budget estimates, assists in preparing budget justifications, and may prepare entire budget independently, including estimates, justification, and back-up material; or makes recommendations and drafts proposed annual budget independently, including all back-up material
• Represents HR Director at meetings
• Maintains current knowledge of Federal, State, and local laws applicable to the HR department; Interprets employment laws, rules, and regulations, and provides information as required
• Responds to and resolves day-to-day problems that arise
• Develops and conducts orientations and meetings with professional and support staff
• Drafts correspondence and develops formats for a variety of written material
• Orders and/or supervises the purchase, receipt, and inventory of departmental supplies
• Reviews, codes, approves, and processes vouchers and purchase orders
• Develops grant applications, including narrative information and statistical data
• Makes recommendations and justifications for personnel changes
• Writes personnel requests, including position duties statements and justifications
• Trains subordinate staff in the use of systems, programs and other office equipment
• Recommends initial computer system upgrades, changes, and improvements
• Develops computer use standards to protect the system and maintain the confidentiality of system information
• Establishes, reviews, and maintains financial detail reports
• Evaluates the use of office space and makes recommendations for the use of space, location, and relocation of offices
• Works with architects and consultants in planning space requirements
• Arranges physical movements of staff, furniture, and functions necessary to ensure operational flow during office moves

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS:

Through knowledge of office terminology, practices, and methods; good knowledge of the principles and practices of account keeping and budget control; working knowledge of software and personal computer capacity of the HR department; working knowledge of procedures and techniques of program review and analysis; working knowledge of principles and practices of purchasing and inventory control; ability to communicate orally and in writing; ability to prepare correspondence and reports; ability to collect and compile budget data and make budget estimates; ability to prepare narrative and/or tabular reports; ability to review, evaluate and recommend revisions in work methods, workflows and procedures; ability to make assessments of program function; ability to isolate needs and develop solutions; ability to order and/or supervise the purchase and inventory of departmental supplies; ability to supervise the maintenance of departmental filing and retention systems; ability to read, comprehend and apply departmental rules and regulations; ability to interpret applicable laws in relation to the functioning of a department or unit; ability to represent HR Directors at meetings; ability to develop grant applications; ability to plan, assign and review the work of subordinates; ability to operate a personal computer; ability to recommend initial computer system changes; good judgment; ability to establish and maintain effective working relationships; initiatives; tact; integrity; physical condition commensurate with the demands of the position.

MCC Expectations:

• Adheres to the College Code of Conduct
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment
• Maintains technological competencies utilized by the College
• Commits to the philosophy of a comprehensive community college
• Commits to professional growth. which includes seeking ongoing training in diversity, equity, and inclusion to better serve students

Requirements:

Required Qualifications:

Must currently hold the civil service title of Management Assistant or be on the current eligible list for this title, OR meet the following minimum qualifications to be eligible for a provisional appointment, if offered
+ Graduation from high school or possession of an equivalency diploma, plus EITHER:
A. Five (5) years of paid full-time or its part-time equivalent professional* experience**, responsible for project or program management***, office management****; or program or project development and implementation; ****OR,
B. Graduation from a regionally accredited or New York State registered college or university with an associate's degree, plus three (3) years of professional experience as defined in A above; OR,
C. Graduation from a regionally accredited or New York State registered college or university with a bachelor's or master's degree, plus one (1) year of professional experience as defined in A above; OR,

*Professional experience for the purpose of these minimum qualifications does not include secretarial, clerical, reception, or teller-type duties.

Preferred Qualifications:

Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

SPECIAL REQUIREMENTS:

If you are appointed, you will be required to have a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the job.

Additional Information:

Job Type: Full-time, permanent

Hours: 8:45 am - 4:45 pm, Monday - Friday

Salary: $55,938.96 annually. Eligible for an increment increase after 6 months of service.

Pay Transparency Disclaimer: The posted salary range represents the full salary scale for this position, which includes all pay steps within the range. The starting salary for all new hires is typically at the entry-level figure, as determined by the step placement of the Collective Bargaining Agreement. Progression through the range occurs over time based on established criteria such as length of service and performance. This range is provided to give applicants an understanding of the potential earnings over the course of a career in this role.

MCC offers a Flexible Work Policy for benefit-eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting, and compressed work schedules. The availability of flexible work arrangements varies by division, department, and position, based on business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short-term, temporary basis.

Application Instructions:

Returning applicants may login to their Monroe Community College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

The following documents MUST be submitted to be considered for this position:

1. Resume/CV
2. Cover Letter

Please note: As part of the application process, all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.