Manager, Accounts Receivable

Position Information

Specific Responsibilities

• Oversee the accounts receivable function and approve the daily and monthly accounts receivable reconciliation to the general ledger.
• Coordinate the daily and monthly reconciliations of the credit card and check clearing accounts, and ensure they correspond to what's been received by the bank.
• Review daily processing of Lion's card transactions, returned checks, and credit card refunds.
• Review and ensure that daily Transact activity is reconciled and completed in a timely manner.
• In collaboration with the Student Tuition Services and the Division of Strategic Initiatives and Community Engagement, ensure that accurate accounts receivable billing and fee assessment occurs each term. Create and update detail codes, exemption codes, and waivers as needed.
• Provide leadership in the selection, development and evaluation of staff to achieve departmental goals and objectives. Perform annual performance evaluations of staff, meeting with team members regularly to address office priorities and deliverables during the year.
• Review and approve financial transactions such as general ledger journal entries to ensure the accuracy of work performed by staff.
• Monitor outstanding non-student receivables for contract compliance and timely billing and payment.
• Prepare historical aging statistics, allowance for bad debt reserve calculation for write off recommendation, and monthly account analysis for accounts receivable forecasting.
• Perform monthly account analysis and year-end reconciliation of the Federal Direct Loan Program. Assist staff with the reconciliation of private donor scholarships as needed.
• Coordinate accounting functions to facilitate the academic and fiscal cycles, such as the year-end close, booking deferred revenue, and assisting in the annual audit process.
• Perform Destiny One reconciliations, including non-credit student related activities applicable to third party billings. Coordinate and participate in non-credit activity meetings as needed.
• Maintain up to date documentation of processes and procedures related to areas of responsibility. Assist departmental staff as needed.
• Deliver quality customer service to both internal and external constituents in a professional, helpful and courteous manner.
• Ensure that all staff are properly crossed trained to ensure efficient and uninterrupted AR operations.
• Organize and perform the preparation and submission of 1098-T forms in compliance with IRS guidelines.
• Serve as a member of the Controller's Office leadership team and, where appropriate, provide representation in College meetings and committees.
• Participate in Banner AR system upgrade testing and implementation.
• Perform other duties as assigned.

Minimum Qualifications

• Bachelor's degree required. Any and all degree(s) must be from a regionally accredited institution of higher learning required.
• A minimum of three (3) years of accounting experience or five (5) years of related experience in an accounts receivable environment required.
• Strong proficiency using MS Word and Excel required.
• Strong analytical skills and attention to detail required.
• Ability to maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds required.
• Ability to multi-task with changing priorities required.
• Strong analytical, organizational and time management skills required.
• Ability to work a flexible schedule, as needed, is required.

Preferred Qualifications

• Bachelor's or Master's degree in Accounting, Business, or Finance preferred.
• Prior experience working in a student accounts receivable function within higher education preferred.
• Prior experience managing staff strongly preferred.
• Previous experience managing staff in a unionized environment preferred.
• Previous work experience using Ellucian Banner or an enterprise-wide accounting system preferred.
• Experience with Title IV aid, scholarships, contracts and military educational benefits preferred.

Work Location

Main Campus

Salary

Min Salary/Hourly Rate: $54,498
Max Salary/Hourly Rate: $89,921

Job Posting Dates

Open Date: 03/17/2026

Type of Position

Administrator
Employment Status: Full-Time

Special Instructions to Applicants

Interested candidates should complete an online application. Cover Letter of interest and resume required. Name and contact information of 3 references required. Employment offers are contingent upon successful completion of background checks in accordance with PA Child Protective Services Law. Must be legally eligible to work in the U.S.