"Manager, Faculty & Administrative Affairs"

Overview

Under the direction of the Associate Director of Academic & Administrative Affairs, the Manager of Faculty and Administrative Affairs in the Surgery, Orthopaedics and Anesthesiology Integrated Business Office serves as a strategic partner to departments affiliated with the integrated surgical specialties business office (IBO). This position ensures that high-quality faculty, postdoctoral, staff and credentialing support for the department is delivered in advancement of the overall mission. This role works in concert with departmental and YSM leaders to manage all faculty, postdoctoral, visa processes, staff recruitment for the department and works with Yale Medicine and Yale New Haven Hospital in the credentialing process. This position is responsible for the management, guidance and supervision of faculty affairs support staff as well being responsible for the management of the overall office of faculty & administrative affairs in the IBO.

The manager will partner with the division administrators and business office staff to collaborate on department processes, troubleshooting and act as needed. Takes initiative to create opportunities to enhance the image and value of the IBO. This role is expected to interface directly with the Senior Director and departmental leadership.

This position will work with Faculty Affairs, the Office of Academic and Professional Development, the Postdoctoral Affairs Office, HR Business Partner in the development of processes and in addressing performance or employment issues consistent with University guidelines, policies, and procedures. May serve as the department’s point of contact to/from service providers related to faculty, staff and postdoctoral/postgraduates, to help troubleshoot issues where needed.

Required Skills and Abilities

1. Academic or healthcare experience.
2. Demonstrated experience in either human resources or faculty affairs.
3. Well-developed interpersonal skills with the ability to form strong business relationships with faculty, staff, leadership and other stakeholders.
4. Demonstrated organizational, planning, decision-making and problem-solving skills. Proficiency in framing a problem, identifying/evaluating potential solutions, developing a plan of action, team building/influencing and evaluation of the effectiveness of the course of action.
5. Proven written and verbal communication skills.
6. Strong organizational skills with a proven ability to prioritize and multi-task.
7. Demonstrated ability to manage deadline-driven complex Faculty/Staff Affairs.
8. Strong proficiency with Microsoft Word, Excel, PowerPoint and Outlook.

Preferred Skills and Abilities

Proven experience with reporting systems, i.e., Workday. Proven experience with faculty recruitment processes/activities (RFP, RPT, Interfolio, advertising, search committees).

Principal Responsibilities

1. Reviews and determines staffing needs, job posting requirements, salary guidelines, and labor agreement interpretations for exempt and non-exempt staff in one or more functional department of the University.
2. Manages the administrative support needs for exempt and nonexempt staff and provides recommendations, improvements, solutions and assistance as needed.
3. Manages and monitors technology needs, conducts inventory, and system requirements for the assigned departments.
4. Develops and prepares budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance reports for the departments.
5. Manages the use of facilities in one or more departments including office space, work stations, equipment, and office supplies.
6. Manages administrative support for activities of one or more departments to ensure timely completion of projects.
7. Manages and coordinates training sessions for assigned departments when new policies or practices are adopted.
8. Ensures compliance with University and federal regulations as they apply to the assigned departments.
9. Identifies, plans, and develops administrative policies for the assigned departments.
10. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions of the assigned department.
11. Assesses and makes recommendations regarding staff development and staffing levels.
12. Monitors, develops, plans, and executes systematic research on user requirements through such mechanisms as surveys, interviews, focus groups and competitive analysis.
13. Manages a staff of exempt and non-exempt employees.
14. May perform other duties as assigned.

Required Education and Experience

Minimum requirement of Bachelor’s Degree in related field and three years of related experience or an equivalent combination of education and experience.

Salary Range

$68,000.00 - $120,500.00

Location

50 Division Street, New Haven, Connecticut

Work Model

Hybrid

Time Type

Full time