"Manager, Student and Academic Administration"

Job Description:

• School of Biomedical Sciences
• Full-time fixed-term position through to January 2027
• Base salary will be in the range $115,645.22 - $129,654.48 + 17% Superannuation (HEW Level 8)
• Based at our picturesque St Lucia Campus

About This Opportunity

The School of Biomedical Sciences (SBMS) is seeking an experienced and dynamic Manager, Student and Academic Administration to lead and inspire the professional staff team delivering high-quality academic and student support across the School.

Working in close partnership with the Director of Teaching & Learning, this role is central to driving operational excellence and enabling the School to meet its strategic teaching and learning objectives. You will shape team capability, optimise service delivery, and ensure seamless academic administration across the School’s programs.

Key responsibilities will include:

• Lead and manage the professional staff team and resources to support a high-performing culture.
• Oversee and streamline teaching, assessment, and academic administration processes, ensuring data integrity and continuous improvement.
• Provide expert advice on policies and student matters, including complex cases and misconduct.
• Manage governance requirements, committee support, and represent the School on relevant working groups.
• Ensure compliance with University, legislative, OH&S, sustainability, and ESOS requirements.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave.
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

• Postgraduate qualifications or progress toward postgraduate qualifications and extensive relevant university experience; or management expertise and extensive relevant experience; or an equivalent combination of relevant experience and/or education/training.
• Demonstrated leadership skills in building a strong, positive culture within a complex operating environment.
• Excellent interpersonal skills including a demonstrated history of building and maintaining productive working relationships with other organisational units.
• Demonstrated effectiveness in the quality delivery of services including a high-level of client service within an environment of constrained resources.
• Demonstrated expertise in using large student administration systems and associated corporate systems to source data and deliver reports.
• Excellent verbal and written communication skills, including a demonstrated ability to write with clarity and precision.
• A thorough knowledge of student and academic administration legislation, policies and procedures, and the ability to interpret, apply and provide high level advice, including developing policy statements, preparing position papers, detailed reports and other submissions.
• A track record of commitment to a culture of continuous improvement and working autonomously, including the ability to identify areas for improvement, lead reviews and successfully implement new business processes.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check and education check

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Alina Tollenaere at a.tollenaere@uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Sunday 30th November 2025 at 11.00pm AEST (R-57733).