"Senior Administration Officer"

About the opportunity

The John Grill Institute for Project Leadership has an exciting opportunity for an experienced Senior Administration Officer to support administrative, operational and organisational activities within the Institute.

The Senior Administration Officer will be responsible for the day-to day management of the administration requirements of the Institute Manager and Institute leadership team, including high level executive support, ensuring effective consultation and communication between relevant stakeholders, record keeping, coordinating meetings and preparing relevant paperwork, reporting and communication services of the Institute.

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Your key responsibilities will be to:

• provide executive administrative support to the Institute leadership team and Institute Manager, including preparation of correspondence, communications, presentations and other documents
• manage the delivery of administration activities and services, manage purchasing, record keeping, CRM support and reporting
• support the delivery of conferences, workshops, and engagement related activities as needed by the Institute
• respond to complex enquiries regarding a wide range of work activities including research, executive education and engagement
• arrange, coordinate and drive action items from the Institute meetings, committees and engagement activities
• coordinate the procurement and travel process within the Institute, liaise with the relevant centres of expertise to ensure compliance and accurate submission of requests
• undertake ad-hoc projects and other activities as required in the role.

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for a Senior Administration Officer who has:

• proven ability to manage multiple priorities, maintain attention to detail and deadlines to deliver high-quality administrative support in a fast-paced dynamic environment
• strong stakeholder engagement skills with the ability to clearly communicate with a variety of stakeholders, the ability to influence others to action, and experience in handling a wide range of enquiries across different channels and stakeholders at all levels
• high-level computer literacy skills, including proficiency with Microsoft Office Suite, and experienced with relevant University systems, including UniBuy, Concur, CRM systems (SalesForce) or similar databases and data management
• skilled in managing correspondence and enquiries across multiple channels, including email and social media
• demonstrated ability to positively contribute to a team, focusing on accomplishing team goals and assisting other team members as and when required
• experienced in a similar role within a professional or education-focused setting (highly regarded).

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Cassie Denley, Recruitment Operations by email to recruitment.sea@sydney.edu.au.

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The University reserves the right not to proceed with any appointment.

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Applications Close

Tuesday 25 November 2025 11:59 PM