Medical Education Office Administrative Assistant

Job Summary

The UW School of Medicine & Public Health's Medical Education Office is responsible for the curriculum and assessment of the MD Program and is seeking an Administrative Assistant to work as part of a dynamic team of faculty and staff. The Administrative Assistant provides comprehensive and complex administrative support for the office including managing the calendar of the Associate Dean for Medical Education, coordinating the Educational Policy and Curriculum Committee (EPCC) and its subcommittees or task forces, participating in planning groups and contributing to the administrative support of various activities and events.

This position must establish and maintain effective working relationships with faculty, staff, students, and external constituents. Highly effective interpersonal and communication skills and the ability to prioritize and manage multiple tasks are critical for success.

Examples of specific responsibilities include:

• Provide the Associate Dean for Medical Education with a broad range of executive support in the areas of calendaring, meeting coordination and proactive schedule management.
• Coordinate and support leadership team meetings and the Educational Policy and Curriculum Committee (EPCC) and its subcommittees and task forces.
• Participate in planning groups for events like Medical Education Day and student engagement activities.
• Utilize purchasing card for administrative related expenses, ensuring compliance with policies and procedures.

Key Job Responsibilities

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Prepares and audits complex records, edits documents, and reviews work done by others
• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums