Office Assistant

Requisition # 2025-21370

Date Posted 1 month ago(11/19/2025 1:35 PM)

Department: Mechanical & Aerospace Eng

Category: Administrative Support

Job Type: Full-Time

Overview

The Department of Mechanical and Aerospace Engineering is seeking a detail-oriented and proactive Operations Assistant to support the department’s academic, administrative, and research functions. Key responsibilities include coordinating travel and expenses, managing calendars and meetings, assisting with research submissions and purchasing, and providing logistical support for events and student programs. The ideal candidate will be a collaborative team player with strong organizational skills and the ability to manage multiple priorities in a dynamic environment. This position plays a key role in ensuring smooth day-to-day operations and supporting the department’s mission.

Responsibilities

• Provide general administrative support for faculty, research groups, and visitors
• Prepare and process expense reimbursements and Concur reports for faculty research groups.
• Plan and schedule special events and meetings
• Provide on-site support for MAE events and programs, including setup and logistics
• Coordinate and complete day-to-day operational processes, including data entry, tracking, and filing.
• Ordering of supplies, office maintenance requests, and facilities coordination
• Maintain webpage content and update group
• Use University systems and reports to provide accurate and up-to-date
• Support budget and purchasing processes as needed
• Assist with student participants, communications, and coordination of student
• Provide backup assistance to other support staff in the
• Other duties and special projects as assigned.

Qualifications

Required Qualifications

Experience in a relevant academic or business position.

Education: High School or equivalent

Excellent organizational skills, ability to work independently, to manage multiple priorities simultaneously, and to exercise discretion when handling confidential information.

Exceptional interpersonal and communication skills, written and oral, including the ability to interact effectively with all levels of the University.

Intermediate level proficiency with the Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint.

Strength in proofreading and editing documents, reports, and websites.

Preferred Qualifications

Bachelor’s degree

Three-plus years of related experience with proven administrative abilities.

Knowledge of Princeton University policies, procedures and systems, Information Warehouse, Canvas, Concur, grants.gov, COEUS.

Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours 36.25

Eligible for Overtime Yes

Benefits Eligible Yes

Probationary Period 90 days

Essential Services Personnel (see policy for detail) No

Physical Capacity Exam Required No

Valid Driver’s License Required No

Salary Range $55,000 to $61,000