"Office Coordinator Student Affairs Well-Being"

Office Coordinator Student Affairs Well-being

Allendale, MI

Full Time

R103970

The Office Coordinator serves as a full-time support professional for the Center for Health and Well-being. This position provides essential front-line support, ensuring safe and appropriate access to staff, assisting with de-escalation for individuals in crisis, and coordinating appointments and walk-in services. The role also assists professional staff by supporting programming, events, records management, marketing, procurement, and grant-related reporting. Additionally, the Office Coordinator serves as a collaborative resource to the Department of Recreation and Wellness, offering reciprocal administrative support that strengthens both departments' ability to prioritize direct service, student engagement, and overall well-being.

Job Classification & Benefits:

C3 Level. Minimum starting wage of $20.49 per hour

Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.

Essential Functions:

• Serve as the first point of contact for the Center for Health and Well-being office.
• Verify appointments and ensure appropriate access to confidential advocacy services.
• Provide de-escalation support and assistance with walk-in visitors, especially those in crisis.
• Support scheduling, logistics, and planning for departmental programming and events.
• Maintain records, generate reports, and manage data collection systems.
• Assist with marketing, communications, and procurement processes.
• Provide administrative support for onboarding, grant reporting, budget tracking, and student or volunteer coordination.
• Order and manage supplies for the Campus Health Center, Victim Advocacy, Violence Prevention, and Health Promotion areas.
• Provide a professional and welcoming presence to all visitors of the Center for Health and Well-being.
• Support consistent office coverage to ensure accessibility of services and resources.
• Collaborate with the Department of Recreation and Wellness to both provide and receive administrative support on an as-needed basis, enhancing operations in both areas.
• Perform other duties as assigned.

Non-Essential Functions:

• Participate in departmental professional development and training opportunities.

Required Qualifications:

• High school graduate or equivalent.
• Minimum of three years of relevant work experience.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Demonstrated experience to successfully operate office equipment.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Ability to work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to successfully maintain positive intercultural and interpersonal relationships.

Preferred Qualifications:

• Associate's degree or higher in business administration, health, or related field.
• Experience working in health care, advocacy, or higher education environments.
• Familiarity with trauma-informed practices and survivor-centered approaches.
• Experience with event planning, grant administration, or budget tracking.

Supervision Received:

Receives general instruction from a designated supervisor but is generally expected to work independently.

Supervision Exercised:

Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other PSS staff members within the department/unit/division.

Working Conditions:

M-F 8am-5pm. Normal office environment.

How to Apply:

Attach your cover letter and resume. The system will allow you to attach these documents electronically. If you have questions about the position or the posting, please contact department contact harmonka@gvsu.edu. If you need technical assistance, please contact Human Resources at hro@gvsu.edu.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

Application Deadline: Application closes at 11:59pm on January 26. This posting may be closed at any time at the discretion of the University.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/equalopportunity/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).

Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities. University policy extends protections to additional identities.

To apply, visit https://gvsu.wd1.myworkdayjobs.com/en-US/careers/job/Allendale-MI/Office-Coordinator---Student-Affairs-Well-being_R103970-1