Office Manager and Events Coordinator

Department

Criminal Justice & Criminology

Position Summary

The Department of Criminal Justice & Criminology (CJC) at MSU Denver is seeking an Office Manager and Events Coordinator. The Office Manager and Events Coordinator reports to the CJC department chair to provide comprehensive administrative support, event coordination, and student employment management for the Department of Criminal Justice and Criminology, serving as the primary point of contact for department operations and communications.

Responsibilities

Office Management and Administrative Support (30%)

• Serve as primary point of contact for department inquiries from students, faculty, staff, and external stakeholders
• Manage department front desk operations and visitor reception
• Coordinate facilities access and use authorization
• Maintain office supplies and equipment
• Manage department calendar, and classroom and meeting room reservations
• Handle departmental correspondence and communications
• Troubleshooting minor computer issues and serving as assistant liaison with IT to resolve issues

Event and Marketing Management (30%)

• Coordinates with the Department Operations Manager and Cybersecurity Program Manager to support events and marketing across all degree and certificate programs and multiple student groups
• Plan and coordinate department events including, but not limited to, career fairs, open house, convocation, K-12 visits, and special programs
• Work with department chair and faculty to promote the department via website, social media, and marketing materials
• Serve as the department webmaster for social media and websites
• Collaborate with graphic designers to design and edit department information packets, brochures, and promotional materials
• Manage event logistics including venue setup, catering, attendance tracking, and post event surveys
• Create and maintain alumni database
• Assist in email campaigns, texting, or automated/schedule messages for prospective students, parents, counselors, and other audiences

Academic Program and Advising Support (20%)

• Provide support to students regarding program requirements and processes
• Assist with student advising logistics and appointment scheduling
• Support faculty with course materials and administrative needs
• Coordinate with academic advisors and maintain student records
• Assist with registration processes and course information

Hiring and Supervision of Student Employees (10%)

• Write job descriptions and ensure they are posted on the university student jobs online board
• Interview and hire student employees, including verifying work-study eligibility and awards
• Train and supervise student employees, including establishing and overseeing work schedules
• Track student earnings to ensure they do not exceed award amounts
• Conduct student employee performance evaluations
• Approve timesheets in accordance with proper Human Resources policies

Other Duties/Special Projects (10%)

• Support department special initiatives and projects as assigned
• Assist with departmental reporting and data collection as needed
• Participate in university and department committees as appropriate