"Office Specialist"

Job Summary

This position is responsible for providing comprehensive administrative support to the Prelicensure Nursing department and its affiliated programs.

Responsibilities

The responsibilities include, but are not limited to:

• Responsible for overseeing educational program support for degree programs within the Prelicensure Nursing department of the College of Nursing. Duties include setting priorities and proactively developing new ideas and procedures to enhance department effectiveness. Maintain comprehensive knowledge of the degree programs and communicate clearly with external stakeholders. Coordinate and support departmental requests, projects, and special assignments in alignment with the academic mission of the Prelicensure Nursing department and its programs.
• Collaborate closely with the College of Nursing's Offices of Academic Affairs and Student Affairs to ensure all compliance requirements are met.
• Manage information and documentation related to Prelicensure Nursing staff and faculty travel, ordering departmental supplies, processing of check requests, IDRs and other departmental documents and requests.
• Provide support for various departmental and college wide meetings including but not limited to preparing agendas and taking minutes.
• Other general office duties will include formatting and editing documents, answering phones, and greeting and helping customers/visitors to the department. Assess the priority of incoming communication and direct to the appropriate personnel. Serve as backup to the department Office Coordinator.
• Other duties as assigned.

Required Qualifications

Educational Requirements

Associate's degree from an accredited college or university.

OR

High School Diploma or GED from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.

Preferred Qualifications

Bachelor's degree from an accredited college or university

Experience working in an academic environment

Knowledge, Skills, & Abilities

ABILITIES

Ability to prioritize and handle multiple competing deadlines in a fast-paced environment.

Ability to handle a variety of customer situations and professionalism and appropriate resolution strategies.

SKILLS

Strong working knowledge of Microsoft Office Suite.

Excellent verbal and written communication skills.

Exceptional organizational, time management, and interpersonal skills.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 3

Salary Minimum: $16.54/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position)

Recruitment Period: 10/30/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=291571&PostingSeq=1