"Office Support Specialist - Ofc of SVP Rural Affairs"

Extended Job Title

Office Support Specialist - Ofc of SVP Rural Affairs

Position Description

Provides general office support with a variety of clerical activities and related tasks. Responsibilities include but are not limited to answering incoming calls, directing calls to appropriate associates, welcoming visitors, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Work is performed under close supervision within established policies and procedures with job performance based upon tasks completed.

Major/Essential Functions

• Answer phones for the Division of Rural Affairs and manage incoming/outgoing correspondence, including tracking status.
• Maintain accurate and timely filing systems, including shredding and digital scanning.
• Complete special assignments with latitude to exercise independent judgment; assist with planning and implementation as required.
• Coordinate, prioritize, and schedule routine and emergency meetings and appointments as directed.
• Manage meeting logistics, including reserving rooms, sending invitations, preparing agendas, collating materials, and providing minutes when requested.
• Keep team members informed daily of events and changes to calendars.
• Ensure team members have the necessary information for meetings, conferences, and activities.
• Provide support for travel arrangements, reimbursements, and purchasing for the Office of the SVP.
• Complete procurement card transactions, TechBuy requisitions, and purchase orders as required.
• Work with the Finance and Administration team to ensure compliance with institutional requirements for the Office of the SVP.
• Make arrangements for official guests and receive visitors for the Division of Rural Affairs.
• Assist with the planning and coordination of Division wide tours as needed.

Required Qualifications

High school graduation or the equivalent plus five (5) years progressively responsible experience in a related area. Additional job related education may substitute for required experience on a year for year basis

Preferred Qualifications

• Prior office/administrative work experience.
• Knowledge of TTUHSC/state purchasing and travel workflows and processes. including review and approval processes.
• Prior experience with TTUHSC/state purchasing and travel policies.
• Experience supervising and keeping complex records. Assembling and organizing data of a complex nature to prepare and submit reports from such records.

Department

Rural and Comm Health Lbk

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Pay Grade

Minimum: 15
Maximum: 33.75

Work Location

Lubbock

Travel Required

Up to 25%

Shift

Day

Grant Funded?

Yes

Requisition ID

43828BR