"Operations and Events Coordinator, Career Services"

Job Details

Job Description

Embry-Riddle: A Global Leader in Aviation and Aerospace

With vibrant campuses in Daytona Beach, FL, and Prescott, AZ—along with a Worldwide network spanning roughly 120 global locations—Embry-Riddle proudly stands as the world’s largest aviation and aerospace university. Now celebrating our 100th year, we continue to lead innovation in STEM education, serving more than 30,000 students worldwide. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space prepare the next generation of leaders shaping the future of flight and beyond.

The Opportunity

The Center for Career and Professional Development at the Daytona Beach Campus is seeking an Operations and Events Coordinator to manage front office operations, supervise student employees, and lead the planning and execution of the fall and spring Industry/Career Expo events. Reporting to the Executive Director of the Center, the Operations and Events Coordinator will be responsible for the following:

• Serves as the primary contact for event logistics and coordination of the Fall Career Expo and Spring Career Fair events under the direction of the Executive Director. Manages employer registrations and sponsorships received through Handshake for the Industry/Career Expo, ensuring proper processing of employer profiles. Collaborates with the Controller's Office to monitor and process Industry/Career Expo payments, submitting weekly tracking reports.
• Supports the Executive Director with compiling reports, goal tracking, and special projects as needed.
• Provides operational support to The Center for Career and Professional Development, overseeing the Career Peer team that manages front desk coverage.
• Engages students, employers, faculty, and staff who visit The Center for Career and Professional Development, ensuring a welcoming and resourceful environment.
• Leads logistical planning, direct support, and execution for recruitment events, including space reservation, catering coordination, distribution of maps and parking passes, and other event-related needs.
• Plays a critical role in overseeing student employees in the office, including interviewing, hiring, scheduling, approving timecards, and fostering team engagement.
• Maintains supplies for office operations, event support, refreshments for visitors, and other necessary purchases.
• Represents The Center for Career and Professional Development on campus committees and may act as a liaison for visitors and other campus constituents.
• Oversees the visual appearance of reception areas, student resume centers, and the guest kitchen space.
• Maintains an SOP guidebook for office operations, ensuring student staff implement procedures effectively.
• Handles departmental correspondence, mailings, and other key communications.

Perks Await You at Embry-Riddle!

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
• Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.

Qualifications

Required Education and Qualifications:

• Bachelor’s degree preferred.
• Minimum of two years of office or administrative experience preferred.
• Excellent organizational, analytical, and problem-solving skills.
• Strong computer proficiency, including experience with spreadsheets and CRMs; knowledge of Workday is a plus.
• Professional demeanor with exceptional written and verbal communication skills.
• Ability to collaborate effectively, work under pressure, meet deadlines, and contribute positively within a team environment.
• Experience with budgeting and requisitions is highly desirable.

Secondary Job Functions or Duties:

These functions are performed by the position but are considered nonessential or marginal to the primary responsibilities:

• Support employer visits, Eagle Job Shadow Day, and other on-campus employer events.
• Represent the Center for Career and Professional Development on campus committees and serve as a liaison for visitors and other campus constituents

Job Parameters:

This position may require working hours outside the established normal business hours. Occasional attendance at local conferences, employer events, and on-campus employer events will be required for professional development and to support the Center’s initiatives.

Application process/requirements

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R310732. Please attach all relevant materials to your application when you apply online. Complete submissions include:

• Cover letter
• Full Resume
• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.