"Operations and Events Coordinator - Hybrid Opportunity"

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines.

DEPARTMENT DESCRIPTION: The Department of Classics is one of the founding departments at Stanford. The department is vibrant and active (teaching, events, research, international fieldwork, fellowships, awards, etc.). Classics faculty are committed to excellence in research and education and are proud of the outstanding students and staff who make this work possible.

POSITION SUMMARY: The Department of Classics is seeking an Operations and Events Coordinator—a key member of the four-person administrative team. This position reports to the Director of Finance and Operations, and works closely with the Chair of the department. Each member of the administrative team has direct contact with faculty, students, visitors and staff.

The ideal candidates will be passionate about education and possess a strong background in administrative support within a dynamic environment. This role also leads our department website maintenance and content development, requiring a creative eye and a proactive approach to keeping our online presence engaging and up-to-date with faculty and student news, ensuring accessibility and accuracy.

This position involves general office and reception duties, building management coordination (including facilities, room reservations, and key inventory), and processing less complex financial transactions. As a key contact for faculty, students, and external visitors, exceptional interpersonal skills, clear communication, and a professional, personable demeanor are essential.

JOB PURPOSE: Provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.

CORE DUTIES: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel. Create complex reports and spreadsheets. Oversee and/or process a variety of complex financial transactions. Coordinate and monitor routine maintenance services. May lead staff or supervise day-to-day work of student and/or temporary workers.

MINIMUM REQUIREMENTS: Education & Experience: High school diploma and four years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities: Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions.

The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.