Operations Coordinator, School of Pharmacy

This position performs routine business functions for a large, complex academic/research unit. Provides administrative and fiscal support for assigned departments.

Job Description

• Monitors inventory and places orders for office equipment, supplies, or provisions.
• Manages or administers accounting processes including budgeting, invoice processing, employee expense reports, reimbursements, petty cash, and time tracking.
• May support HR activities or initiatives with employee onboarding and interview coordination, and training.
• Performs company database or system administration tasks, including data input, reporting, user support, and upgrades.
• Resolves day-to-day problems and coordinates with stakeholders to obtain solutions

Job Responsibilities

• Monitors department budgets.
• Analyzes and reconciles assigned accounts.
• Ensures fiscal compliance with federal, state and University policies and procedures.
• Performs accounting functions such as making calculations, posting data on ledgers, and preparing accounting reports.
• Reviews payroll records, vouchers, or other documents to obtain documentation in support of account expenditures.
• Serves as liaison for assigned departments to Procurement, Accounting, and Human Resources.
• Processes requisitions, purchase orders, payment requests, invoices and travel forms according to University procedures.
• Performs similar or related duties as assigned or required.