"Payroll Technician"

Job Description

*Please note that the full salary range for the position can be found here: https://sbccd.edu/district-services/human-resources/documents/classified-effective-2023-07-01-board-approved-2024-08-08.pdf

The salary listed on posting is reflective of anticipated starting salary.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.

SUMMARY DESCRIPTION

Performs a variety of technical payroll accounting duties to assure all categories of employees are paid in an accurate and timely manner.

DISTINGUISHING CHARACTERISTICS

The Payroll Technician classification is distinguished from the Payroll Assistant classification in that employees at this level perform the full scope of payroll processing tasks for the District.

SUPERVISION RECEIVED AND EXERCISED

Receives limited direction from appropriate supervisor; refers only unusual decisions to supervisor. May provide technical and functional direction to assigned student workers.

REPRESENTATIVE DUTIES

The following duties are typical for this classification.

1. Prepares District payrolls, reports, and related documents including those for classified and academic employees; audits, processes, and balances all adjustments and deductions; ensures accuracy and completeness of time sheets, data records, and adjustment sheets; distributes, holds, or cancels checks as necessary.
2. Utilizes computer systems to input, update, and maintain employee records, reports, and files; researches, calculates, and processes retroactive, manual, and special salary payments; executes a variety of complex computations involving gross pay, retirement, taxes, vacation, sick, and other leave balances, and voluntary deductions.
3. Interprets and applies Education Codes, bargaining agreements, Board actions, laws, and policies as well as County Superintendent of Schools, CALSTRS, CALPERS, and/or District directives to general and specific payroll transactions.
4. Maintains records of employee benefits, 125 plans, tax shelter annuities, and other related records.
5. Provides positive customer service on an on-going basis to all levels of employees and agency representatives; provides payroll-related information to employees, public agencies, businesses, and the public; compiles and provides confidential payroll/benefit information, as authorized, to loan companies, courts, public agencies, insurance companies, and related agencies.
6. Maintains a variety of records and files including records to track various leaves; monitors Workers Compensation and other absences; monitors approvals for payments; docks leave accrual as appropriate after careful analysis of case information.
7. Monitors eligibility/enrollment in retirement systems; serves as District representative to coordinate retirement requirements.
8. Assists in the preparation of various governmental and specialized reports; utilizes automated financial systems and query tools to extract data from databases.
9. Assists in the analysis of pending and approved state and federal legislation, regulations, agreements, policies, and rules; provides assistance in evaluating and disseminating information related to new payroll and retirement rules, regulations, and guidelines from state and federal regulatory agencies.
10. Provides assistance with the year-end closing; submits correcting entries in accordance with GAAP for erroneous payroll charges and other matters.
11. Provides assistance with external/internal auditor processes as directed.
12. Updates employee information, such as exemptions, transfers, and resignations in order to maintain and update payroll records; issues and records adjustments to employee pay and deductions.
13. Coordinates activities with and provides assistance to other departments and staff regarding payroll processes; assists other staff with specialized payroll systems and applications.
14. Stays current on changes in tax and deduction laws and all aspects and procedures of the Districts payroll office including compliance with budget and accounting manuals.
15. Performs other duties related to the primary job duties.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

CORE COMPETENCIES:

Professional Integrity and Ethics

Follows a clear-cut set of rules

Understands practical necessity of rules and ethical guidelines

Shows consistency in behavior and judgement over a long term and varied situations

Legal and Regulatory Navigation

Understanding, interpreting, and ensuring compliance with laws and regulations

Locates, understands, or provides factual regulator information**

Works within the bounds and limits of what is permissible

Using Technology

Working with electronic hardware and software applications

Using basic features and functions of software and hardware

Experiments and finds novel uses for standard features and functions **

Adds, improves, modifies, or develops features and functionality**

Team Work/Involving Others

Collaborating with others to achieve shared goals

Engages others for suggestions and ideas

Writing

Communicating effectively in writing

Using correct writing mechanics including spelling, vocabulary, grammar, syntax, punctuation, capitalization, sentence structure

Logically orders and structures ideas and progression of thought

Analyzing and Interpreting Data

Apply sorting, coding and categorizing rules

Analyze data

Read reports

Draw meaning and conclusions from quantitative and/or qualitative data

Customer Focus

Attending to the needs and expectations of customer

Seeks information about the immediate and longer term needs of the customer

Anticipates what the customer may want or expect in a product or service

Works across organizational boundaries to meet customer needs **

Reading Comprehension

Understanding and using written information

Knows the meaning of printed words; comprehend the literal meaning of text

Make interpretations, applications, deductions, inferences, extrapolations from written information **

Professional and Technical Expertise

Applying technical subject matter to the job **

Knows the rudimentary concepts of performing the essential technical operations

Critical Thinking

Analytically and logically evaluates information to resolve problems

Follow guide, SOP or other step by step procedures for locating the source of a problem and fixing it

May detect ambiguous, incomplete, or conflicting information or instructions**

Attention to Detail

Focusing on the details of work content

Shows care and thoroughness in adhering to process and procedures that assure quality

Applies knowledge and skill in recognizing and evaluating details of work**

Applies skilled final touches on products

Mathematical Facility

Performs operations involving counting, adding, subtracting, multiplication and division

Follow multi-step computational procedures and apply formulas

Apply basic algebraic or geometric reasoning and problem solving

Recognize approaches and algorithms for finding real world computational solutions**

Computes and interprets descriptive statistics**

Valuing Diversity

Shows acceptance of individual differences

Welcomes input and inclusion of others who may be different from oneself

Shows understanding and empathy for the challenges of groups seeking inclusion or dealing with perceived discrimination

** Lead, Advanced or Senior Level Positions

Qualifications

Education/Training:

An Associates degree or the completion of sixty (60) semester units of college level course work, including twenty (20) units in accounting, bookkeeping, or a related field.

Experience:

Three (3) years of technical experience in payroll or accounting report development involving manual and computer assisted processes.

Equivalency Provision:

In the absence of an Associates degree or sixty (60) semester units, completion of high school and five (5) years of experience in payroll and accounting report development involving manual and computer assisted processes is qualifying.

Desired Qualifications:

One (1) year of public sector experience.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in a standard office setting.

Physical:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision:

See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing:

Hear in the normal audio range with or without correction.

Employment Requirements

The person selected for hire will be required to complete the following pre-employment requirements:

• Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
• Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
• Tuberculosis (TB) risk assessment
• Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).

Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College Districts Administrative Procedures and Board Policies.

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