Job Description
*Please note that the full salary range for the position can be found here: https://sbccd.edu/district-services/human-resources/documents/classified-effective-[contact details available in the full listing]-board-approved-[contact details available in the full listing].pdf
The salary listed on posting is reflective of anticipated starting salary.
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.
SUMMARY DESCRIPTION
Performs a variety of technical payroll accounting duties to assure all categories of employees are paid in an accurate and timely manner.
DISTINGUISHING CHARACTERISTICS
The Payroll Technician classification is distinguished from the Payroll Assistant classification in that employees at this level perform the full scope of payroll processing tasks for the District.
SUPERVISION RECEIVED AND EXERCISED
Receives limited direction from appropriate supervisor; refers only unusual decisions to supervisor. May provide technical and functional direction to assigned student workers.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
- Prepares District payrolls, reports, and related documents including those for classified and academic employees; audits, processes, and balances all adjustments and deductions; ensures accuracy and completeness of time sheets, data records, and adjustment sheets; distributes, holds, or cancels checks as necessary.
- Utilizes computer systems to input, update, and maintain employee records, reports, and files; researches, calculates, and processes retroactive, manual, and special salary payments; executes a variety of complex computations involving gross pay, retirement, taxes, vacation, sick, and other leave balances, and voluntary deductions.
- Interprets and applies Education Codes, bargaining agreements, Board actions, laws, and policies as well as County Superintendent of Schools, CALSTRS, CALPERS, and/or District directives to general and specific payroll transactions.
- Maintains records of employee benefits, 125 plans, tax shelter annuities, and other related records.
- Provides positive customer service on an on-going basis to all levels of employees and agency representatives; provides payroll-related information to employees, public agencies, businesses, and the public; compiles and provides confidential payroll/benefit information, as authorized, to loan companies, courts, public agencies, insurance companies, and related agencies.
- Maintains a variety of records and files including records to track various leaves; monitors Workers Compensation and other absences; monitors approvals for payments; docks leave accrual as appropriate after careful analysis of case information.
- Monitors eligibility/enrollment in retirement systems; serves as District representative to coordinate retirement requirements.
- Assists in the preparation of various governmental and specialized reports; utilizes automated financial systems and query tools to extract data from databases.
- Assists in the analysis of pending and approved state and federal legislation, regulations, agreements, policies, and rules; provides assistance in evaluating and disseminating information related to new payroll and retirement rules, regulations, and guidelines from state and federal regulatory agencies.
- Provides assistance with the year-end closing; submits correcting entries in accordance with GAAP for erroneous payroll charges and other matters.
- Provides assistance with external/internal auditor processes as directed.
- Updates employee information, such as exemptions, transfers, and resignations in order to maintain and update payroll records; issues and records adjustments to employee pay and deductions.
- Coordinates activities with and provides assistance to other departments and staff regarding payroll processes; assists other staff with specialized payroll systems and applications.
- Stays current on changes in tax and deduction laws and all aspects and procedures of the Districts payroll office including compliance with budget and accounting manuals.
- Performs other duties related to the primary job duties.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
CORE COMPETENCIES:
Professional Integrity and Ethics
Follows a clear-cut set of rules
Understands practical necessity of rules and ethical guidelines
Shows consistency in behavior and judgement over a long term and varied situations
Legal and Regulatory Navigation
Understanding, interpreting, and ensuring compliance with laws and regulations
Locates, understands, or provides factual regulator information**
Works within the bounds and limits of what is permissible
Using Technology
Working with electronic hardware and software applications
Using basic features and functions of software and hardware
Experiments and finds novel uses for standard features and functions **
Adds, improves, modifies, or develops features and functionality**
Team Work/Involving Others
Collaborating with others to achieve shared goals
Engages others for suggestions and ideas
Writing
Communicating effectively in writing
Using correct writing mechanics including spelling, vocabulary, grammar, syntax, punctuation, capitalization, sentence structure
Logically orders and structures ideas and progression of thought
Analyzing and Interpreting Data
Apply sorting, coding and categorizing rules
Analyze data
Read reports
Draw meaning and conclusions from quantitative and/or qualitative data
Customer Focus
Attending to the needs and expectations of customer
Seeks information about the immediate and longer term needs of the customer
Anticipates what the customer may want or expect in a product or service
Works across organizational boundaries to meet customer needs **
Reading Comprehension
Understanding and using written information
Knows the meaning of printed words; comprehend the literal meaning of text
Make interpretations, applications, deductions, inferences, extrapolations from written information **
Professional and Technical Expertise
Applying technical subject matter to the job **
Knows the rudimentary concepts of performing the essential technical operations
Critical Thinking
Analytically and logically evaluates information to resolve problems
Follow guide, SOP or other step by step procedures for locating the source of a problem and fixing it
May detect ambiguous, incomplete, or conflicting information or instructions**
Attention to Detail
Focusing on the details of work content
Shows care and thoroughness in adhering to process and procedures that assure quality
Applies knowledge and skill in recognizing and evaluating details of work**
Applies skilled final touches on products
Mathematical Facility
Performs operations involving counting, adding, subtracting, multiplication and division
Follow multi-step computational procedures and apply formulas
Apply basic algebraic or geometric reasoning and problem solving
Recognize approaches and algorithms for finding real world computational solutions**
Computes and interprets descriptive statistics**
Valuing Diversity
Shows acceptance of individual differences
Welcomes input and inclusion of others who may be different from oneself
Shows understanding and empathy for the challenges of groups seeking inclusion or dealing with perceived discrimination
** Lead, Advanced or Senior Level Positions
Qualifications
Education/Training:
An Associates degree or the completion of sixty (60) semester units of college level course work, including twenty (20) units in accounting, bookkeeping, or a related field.
Experience:
Three (3) years of technical experience in payroll or accounting report development involving manual and computer assisted processes.
Equivalency Provision:
In the absence of an Associates degree or sixty (60) semester units, completion of high school and five (5) years of experience in payroll and accounting report development involving manual and computer assisted processes is qualifying.
Desired Qualifications:
One (1) year of public sector experience.
Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment:
Work is performed primarily in a standard office setting.
Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision:
See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
Hearing:
Hear in the normal audio range with or without correction.
Employment Requirements
The person selected for hire will be required to complete the following pre-employment requirements:
- Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
- Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
- Tuberculosis (TB) risk assessment
- Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).
Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College Districts Administrative Procedures and Board Policies.
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