"Principal Assistant, Office of the Chancellor WSU Tri Cities (Richland, WA)"

Principal Assistant, Office of the Chancellor | WSU Tri Cities (Richland, WA)

Available Title(s): 1113-YN_ADMINPRO - Principal Assistant

Employee Type: Admin. Professional

The Opportunity:

Washington State University Tri-Cities (WSU Tri-Cities) is seeking a Principal Assistant to support the day-to-day administrative functions of the Office of The Chancellor. You will primarily support the Chancellor and Chief of Staff, as well as provide support to the Vice Chancellor for Academic and Student Affairs and the Vice Chancellor for Finance and Operations. You will oversee the overall administrative support operations and coordination of the Chancellor's Office while also providing guidance to other administrative support staff on campus.

As the Principal Assistant to the Chancellor, you are the primary point of contact for the Chancellor's Office for internal and external constituencies, comprehensive administrative support for the Chancellor, Chief of Staff, and other senior campus leaders (as needed). Other duties and responsibilities include, but are not limited to, complex and intricate calendar management, meeting planning with senior level management, administrative officers and University constituents, special event planning and coordination across small to very large events; and detailed and complex travel planning, project planning and management as well as conducting research for reports.

In your role as Principal Assistant, you will be proactive and independently prioritize tasks, manage competing issues, and demonstrate initiative while maintaining confidentiality and discretion. Additionally, you will serve as the lead administrative support employee for the campus by providing assistance and training, sharing best practices, and leading the administrative support staff in alignment with campus and University goals.

Percentage Breakdown of Job Functions:

• 40% Administrative
• 30% Administrative Support Lead
• 25% Fiscal/Budget Support
• 5% Other Duties

Additional Information:

This is a full time (100% FTE), permanent position. This position is overtime eligible.

This position works in-person/on-site at the WSU Tri-Cities campus, in Richland, WA.

Monthly Salary: $4,869.40 - $7,304.10 | Commensurate with experience and qualifications

RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Required Qualifications:

• A Bachelor's degree in business administration or other relevant field and four (4) years of progressively responsible management work experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
• Demonstrated experience establishing and maintaining effective and cooperative working relationships.
• Excellent interpersonal and communications (verbal and written) skills
• Strong organizational skills and attention to detail.
• Experience in preparing for and planning meetings and special events.
• Experience making travel arrangements, coordinating schedules and preparing itineraries.
• Experience working in an environment requiring confidentiality.

Preferred Qualifications:

• Experience working with and supporting senior executives and/or leadership personnel.
• Strong customer service mindset and skills.
• Experience in fiscal activities, such as tracking budgets and preparing expense reports.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship.

About the Chancellor's Office - https://tricities.wsu.edu/chancellor/

Chancellor Sandra Haynes is the chief executive officer, administrator and leader of Washington State University Tri-Cities. She has responsibility and leadership for, and authority over campus budgets, equipment, facilities, space assignments and operations at the urban campus. In coordinated conjunction with the President, the Chancellor is responsible for maintaining and promoting the external image and relations of the campus to stakeholders, industry, the legislature and the surrounding community.

About WSU Tri-Cities - https://tricities.wsu.edu/about/

WSU Tri-Cities is one of six campuses in the Washington State University system, located in the heart of the Columbia Basin. Known for its strong community partnerships, personalized learning environment, and commitment to research and innovation, WSU Tri-Cities offers students hands-on experiences that prepare them for real-world success. The campus emphasizes access and opportunity, serving a wide student population with a focus on academic excellence and community impact. With close ties to industry, national laboratories, and regional employers, WSU Tri-Cities is a hub for collaboration, leadership, and student achievement in the Tri-Cities region.

Area/College: WSU Tri-Cities

Department Name: Office of the Chancellor

Location: Richland, WA 99354

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1. Resume
2. Cover Letter

External candidates, upload all documents in the 'Application Document' section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the 'Resume/Cover Letter' section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.