"Executive Assistant"

Position Summary

The Executive Assistant manages multiple functions and daily operations for the Dean and Assistant Dean of Social Sciences and the College Dean's office, to include scheduling a high volume of meetings, directing and preparing correspondence, coordinating special events, arranging travel, and tracking and submitting expense reimbursements, and processing business purchases under the guidance of direct supervisor and the Dean/Assistant Dean for the division.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Ability to research, analyze, compile, and present data in a clear and concise manner. (Required)
• Computing skills to design spreadsheets, perform word processing, and receive and monitor electronic mail correspondence. (Required)
• Analytical skills to evaluate information, identify problems, and to suggest solutions and method of implementation. (Required)
• Ability to exercise judgment and initiative in performing work assignments. (Required)
• Organizational skills to ensure that short- and long-range tasks are completed in a timely manner. (Required)
• Writing skills to compose and edit correspondence and electronic mail using correct grammar, spelling, and punctuation. (Required)
• Interpersonal skills to establish and maintain effective working relationships with superiors, co-workers, subordinates, members of campus community, and public. (Required)
• Ability to deal tactfully with documents and matters of a sensitive and confidential nature. (Required)
• Demonstrated ability in arranging meetings and scheduling appointments using a computer calendar program. (Required)
• Skill in implementing, organizing, and maintaining a complex filing system. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree Bachelor's degree in related area and/or equivalent experience/training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

99-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=40090130