Principal Office Support Staff

Job Description

JOB SUMMARY

Provide principal support in an office by carrying out office procedures independently.

Handle a variety of situations and problems without supervision.

Perform in place of the supervisor as needed.

Make administrative judgments and decisions to keep office functioning smoothly in the absence of supervisor.

ESSENTIAL FUNCTIONS

May be responsible for semester course scheduling, and track enrollment/personnel matters.

Assist with the implementation of new policies and procedures.

Resolve or advise resolutions for a variety of administrative situations or problems in the absence of supervisor.

Make judgments and decisions to keep office functioning smoothly in absence of supervisor.

Compile and formats information and statistics into coherent specialized reports.

Prepare basic reports, such as budget or numbers reports.

Assist with the coordination of special projects.

Handle written and verbal confidential information.

Track and monitor budget transactions for multiple budgets.

Track numbers such as enrollment and or personnel.

Assist in budget planning by generating reports and monitoring transactions.

Schedule and confirm appointments for supervisor.

Create and maintain spreadsheets.

May have signature authority in the absence of supervisor.

Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

• High school diploma or equivalent required
• 3 years progressive office experience required

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems
• Organizational & communication skills

Competencies

• Serving customers
• Delivering high quality work
• Communicating effectively
• Using creative problem solving
• Prioritizing effectively
• Using technology effectively
• Being resourceful

Working Conditions

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215