"Procurement Assistant"

Job Details

Salary:
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: University Staff

Employment Type: Regular

Job Profile: Procurement Assistant

Job Summary:

UW–Madison’s Housing Dining and Culinary Services is seeking a detail-oriented, service-driven Procurement Assistant to support our vibrant, high-volume dining operations. In this pivotal role, you’ll serve as the key liaison between dining units and vendors, ensuring timely and accurate purchasing of food and supplies. From resolving invoice issues to maintaining our menu management system, your work will directly impact the quality and efficiency of our student dining experience. If you thrive in a fast-paced environment, value collaboration, and are passionate about exceptional service, we’d love to have you on our team. As a Procurement Assistant in University Housing you will:

• Acts as a liaison and primary contact between dining units and vendors
• Coordinates purchases of special items as requested
• Demonstrates and role models exceptional customer service
• Resolves questions and issues with vendor invoices
• Evaluates vendor product shorts and finds replacement products as needed
• Maintains the purchasing data within Dining’s Menu Management System for all food and supplies purchased
• Performs duties in a high-volume, dynamic, student residential dining environment
• Provides support and assists as needed in the implementation of plans and procedures in the event of an emergency

Work Schedule:

• The primary schedule for this position is Monday – Friday, 7:30am – 4:00pm
• Operational and work schedules will be closely aligned with the services and customer needs of the unit. As a result, work schedules may be adjusted during specific times of the year, including summer and winter break hours

Work schedule will be set with selected finalist(s) at time of offer. Schedule alterations as operations and position expectations demand. Be part of the Dining and Culinary Services team that serves the residents of the University Residence Halls, as well as UW-Madison students, faculty, staff, and the general public. Apply today!

Key Job Responsibilities:

• Manages requisition-to-purchase order process including dissemination to suppliers and changes resulting in changes to financial encumbrances
• Creates and maintains library of purchasing-related forms and templates
• Assists purchasing agents, buyers, and procurement specialists with editing and preparation of service agreements and one-time purchasing agreements using established forms and templates
• Enters purchase orders and supplier information into financial system of record in compliance with established standards and with appropriate segregation of duties
• Maintains and files records in compliance with regulatory requirements
• Provides response to questions from internal and external stakeholders
• Prepares and monitors release of and responses to all types of solicitations

Department:

Division of University Housing, Dining & Culinary Services

University Housing Dining and Culinary Services provides affordable meals made from locally sourced ingredients and innovative dining options to residents, guests, and staff. We have market-place style locations in six buildings throughout campus. These marketplaces offer a new variety of selections each day, as well as made-to-order stations. Additionally, there are convenience stores, coffeehouses, and two franchises throughout campus, as well as a Catering, and Central Production and Bakery operation.

Within the Eagle Heights Community Garden, Dining and Culinary Services has a 1-acre Campus Farm producing vegetables that are used in menus in marketplaces, as well as in Grab & Go items in convenience stores and on the Electric Eats Food Truck.

Compensation:

The starting hourly wage is $25.00 or higher based on qualifications and includes a competitive retirement and benefits package, and a free meal for every shift! This is a full-time position.

This position includes significant night and weekend shift differentials, paid time off, a free meal for every shift, state employee benefits, and a $1,000 referral bonus for each person hired. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

Required Qualifications:

• 3 years of purchasing experience in food service or related field, or an equivalent combination of education, training, and experience
• 6+ months experience using software applications Microsoft Suite (Outlook, Word, Excel)

Preferred Qualifications:

• Experience acting as a liaison between an organization and vendors
• Strong interpersonal, verbal and written communication skills
• Experience using or maintaining a large database

Education:

High School diploma preferred

How to Apply:

Please submit your resume within the online application system. We are only able to consider completed application materials submitted by the deadline date.

Additional Information

Candidates who apply for this position may be considered for other or future vacancies within this title, including those which may have a different work schedule and/or requirements from this vacancy.

This position has been identified as a position of trust. The selected candidate will be required to pass an initial criminal background check to be eligible for employment and then every four years thereafter.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.