"Procurement Specialist"

Job Summary

Advises departments on purchasing policies and procedures and provides options for vendor sources. Prepares open market bids and issues purchase orders for existing contracts. Confers with University departments regarding requirements, specifications, and deliverables of products and services. Ensures compliance with the Board of Regents (BOR) and The University System of Georgia (USG) policy requirements and regulations.

Responsibilities

• Responsible for reviewing and analyzing purchase requisitions
• Investigates and develops sources of supply
• Evaluates requisitions and initiates bidding process within assigned product lines
• Reviews contracts and quotes for appropriateness, timeliness, and cost
• Prepares and issues Request for Quotes and Sole Source/Sole Brand
• Conducts market research and assists with the preparation of Requests for Proposals and/or Requests for Information under the guidance of department leader
• Interprets purchasing policies and procedures to departments and vendors
• Analyzes bids, quotes, and proposals for adherence to specifications and recommends contract awards
• Prepares contract amendments for public notices, contract assessments and renewal documents and written materials
• Assists with monitoring vendor and supplier performance for compliance with contract requirements
• Maintains manual and electronic documents, files, and records
• Performs purchase order close-out and expedites open and/or blanket purchase orders
• Assists in resolving billing issues associated with open purchase orders and coordinates resolution of purchase order payment issues with Accounts Payable
• Verifies item descriptions and amounts in bids and contracts
• Monitors customer satisfaction of goods and services received for purpose of resolving outstanding issues and improving quality of services

Required Qualifications

Educational Requirements

Bachelor's Degree from an accredited institution of higher education in Business or related field or an equivalent combination of relevant education and/or experience

Required Experience

One (1) year of related work experience

Preferred Qualifications

Additional Preferred Qualifications

Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire

Preferred Educational Qualifications

An advanced degree from an accredited institution of higher education in Business or related field

Preferred Experience

Previous experience in supply chain, materials management and/or purchasing preferred

Knowledge, Skills, & Abilities

Abilities

• Able to sources and identify vendors
• Able to respond to vendor and/or supplier inquiries and/or questions in a courteous, timely, and informative manner
• Able to handle multiple tasks or projects at one time meeting assigned deadlines

Knowledge

• Knowledge of BOR/USG policy requirements and regulations

Skills

• Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
• Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
• Strong financial and fiscal accountability
• Strong attention to detail and follow up skills
• Strong customer service skills and phone and e-mail etiquette