OKBIOSTART Admin/Finance Coordinator

This role provides professional administrative support as well as financial and grant management for the Tom Love Innovation Hub with a special focus on supporting the Oklahoma Biotech Startup Programs in Oklahoma City. This position requires knowledge and training in the applications of generally accepted accounting principles. A strong business background, organization, flexibility, multi-tasking, and professionalism will be the qualities desirable for this important role.

Essential Duties:

• Manages all departmental accounts.
• Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers.
• Creates cost spending certification reports.
• Monitors and ensures money is spent correctly.
• Sets up new vendors and ensures invoices are on the correct accounts.
• Makes cash deposits into special accounts.
• Analyzes departmental financial procedures.
• Makes recommendations for change and develops strategy for change.
• Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise.
• May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed.
• Handles personnel issues.
• Contacts various offices to request information as needed.
• May conduct some training of office personnel.
• Secures computer access.
• Works with Human Resources Department on various issues.
• Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees.
• Solves departmental problems as they arise.
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.

Job Requirements

Required Education: Bachelors degree in Accounting, Finance, Business, Management, or related field.

Equivalency Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree.

Skills:

• Working knowledge of office procedures.
• Working knowledge of accounting processes.
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent interpersonal skills.
• Ability to work as a team member.
• Ability to complete tasks in an efficient and timely manner.
• Ability to multitask and self-motivated.
• Ability to communicate verbally and in writing.
• Advanced computer skills with wide knowledge of business software.
• Detail oriented for accuracy of data and information.
• Highly organized and able to handle multiple projects and deadlines.

Advertised Physical Requirements:

Physical: Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion.

Environmental: Standard office environment.

Departmental Preferences: Administrative and financial experience in a nonprofit, educational or entrepreneurial organization highly desired. PeopleSoft experience.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.