"Program Administrative Coordinator/ETS (UEC)"

Job Description

Under the general supervision of the Director, the Educational Talent Search Program Administrative Coordinator will: Provide a complete range of support to the Educational Talent Search program, including budget oversight, general procurement of services and equipment, maintenance of and record keeping needed for federal documentation requirements, meeting coordination, travel arrangements, general support and support with event coordination

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Full Time, Non-Exempt, Benefited position through 8/31/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $3,333.00 to $4,000.00 per month.

Location: CSUSB Campus.

Work Schedule

40 hours per week. Typically, Monday-Friday from 8:00AM to 5:00PM. Some nights and weekends may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the Director of Educational Talent Search, the Program Administrative Coordinator will work independently to:

• Oversee and coordinate all day-to-day administrative, fiscal and office support functions.
• Provide a complete range of administrative support to the Talent Search programs, including budget oversight, general procurement of services and equipment, maintenance of the student database and student folders required for federal documentation, meeting coordination, agenda development, travel arrangements, general supervision of the tutors and student assistants, and special events support.
• Field routine inquiries and explain Talent Search's mission, policies and procedures to faculty, staff, students, and the general public.
• Make travel arrangements (i.e. reservations, accommodations, per diem requests, expense reports and itineraries) for Program staff.
• Orders and maintains inventory of office equipment and supplies.
• Maintains and coordinates time keeping records for all Program staff.
• Perform all other duties as assigned.
• Support APR preparation.
• The incumbent will coordinate and execute all areas, including hiring, retention, development, payroll, and separation, for all student employees. This will involve collaboration and working closely with Student Employment, payroll, UEC payroll and UEC HR.
• The incumbent will attend meetings, record minutes, and maintain records, as designated by the USSC and division leadership, and will facilitate communications with applicable stakeholders.
• Coordinate with human resources to handle payroll and personnel databases.
• Work with accounting departments to process invoices, make payments, and track receipts.
• Ensure conference rooms and other meeting spaces are prepared prior to use.
• Additional duties as assigned.

Minimum Qualifications

Education:

• Must possess a high school diploma or equivalent.

Experience:

• The equivalent of two years of experience in general office clerical work.

Other:

• Excellent organization, prioritization, and coordination skills.
• Bilingual (Spanish) strongly preferred.
• Excellent verbal and written communication skills, including; letter composition, status reports, excellent spelling, grammatical use and superior proofreading skills.
• Have demonstrated proficiency in Microsoft Office applications (Word, Power Point, Excel, and Outlook).
• Must possess the ability to adhere to established record keeping procedures; handle confidential and sensitive information, along with the ability to work cooperatively with a diverse group of people, exercise sound judgment, determine priorities, complete assigned projects in a timely manner and work well under tight deadlines.
• Confident in virtual platforms and technology.
• Strong preference will be given to candidates that have received training in delivering college readiness activities, such as through the TRiO Training Institute (UNLV) sponsored by the US Department of Education.
• Strong preference will be given to candidates who have succeeded in overcoming barriers similar to those confronting the project's target population.
• Valid California Driver's License and proof of vehicle insurance are required.

Preferred Qualifications

• Some college experience.
• Professional experience working in a student services setting involving direct contact with diverse students and staff.

Benefits Include:

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance