"Program Administrator"

• Reference number: 25551
• Term: Fixed-term, full-time basis until 30/06/2026
• Remuneration: $94,099 to $106,134 pa (HEW5) (inclusive of $79,514 to $89,685 salary pa, 17% superannuation and 17.5% recreation leave loading)
• Location: Gardens Point (hybrid option available)
• Open to: Current staff members of QUT who have unrestricted work rights in Australia for the duration of the fixed-term appointment. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people who are not QUT staff are also eligible and encouraged to apply. Please note that current staff wishing to be considered for secondment to this position must seek prior approval from their supervisor before submitting an application.

Who are we looking for?

We are seeking a Program Administrator to join Office of the Vice-Chancellor and President, Chancellery Division.

This is an excellent opportunity for a highly motivated Program Administrator with a passion for client service, providing high quality student and academic administration support services. The right person for this role will demonstrate: • commitment to high quality client service • dependability, agility and flexibility • polished organisational skills and exceptional attention to detail • a flair for communication and creative problem solving • high-level skills in the use of a range of software The Program Administrator works in a matrix of teams, supporting assigned programs and their staff, participants and corporate and government clients from various areas across QUT. The primary responsibilities of the position holder will involve the provision of student and administrative support for continuing professional education including client custom education and open professional education.

We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

The Engagement Portfolio strives to elevate QUTs profile through strategic and impactful communication and engagement. The Portfolio is integral to driving engagement, attracting students, and fostering partnerships across government, research, and industry on both national and international fronts. By leveraging innovative engagement, communication and marketing strategies, the Portfolio contributes to the university’s ongoing success and global recognition. The Portfolio includes:

• Marketing and Student Recruitment
• Communications and Government Relations
• Alumni and Engagement

What you need to succeed

1. Education, training and/or relevant experience equivalent to completion of a degree.
2. Demonstrated ability to work as part of a client outcome-focused team in a diverse environment and to support harmonious and collaborative working relationships with colleagues and clients.
3. Demonstrated proactive organisational skills, delivering work with excellent attention to detail, organisational and problem solving skills, including the ability to prioritise and complete tasks within conflicting deadlines.
4. Demonstrated ability to efficiently provide advice and interpretation of policy and procedures associated with program management.
5. Demonstrated written and oral communication skills including the ability to effectively communicate and negotiate with clients, members of the business community and University staff.
6. Demonstrated digital literacy including experience in the use of Microsoft Office suite and demonstrated experience in the use of student/client management databases such as Salesforce and learning management systems such as Canvas and Courseloop.

Life at QUT

We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions. 
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%. 
• Generous maternity leave including primary carer parental leave of up to 26 weeks (including 17% super). 
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance. 
• Purchased Leave Scheme - up to 8 extra weeks. 
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms. 
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff  through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees. 

Explore more benefits of life at QUT.

Belong at QUT 

We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers. 

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.

We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.

At QUT, diversity is not just embraced—it's celebrated. See our commitment

How to Apply

Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.

Find out more about this position and submit your application by clicking 'Apply' or the link below.

View the job details at: Program Administrator

Job opens: 15-Oct-2025

Applications Close: 29-Oct-2025 at 11.30pm

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